Order for the presentation of a certificate of honor. Order on employee incentives. Production bonuses as a sanction

An order to reward employees is issued in cases where the management of an enterprise decides to reward an employee by encouraging him in material or intangible form.

Purpose of the document

The management of the organization, according to labor legislation, has the right to both impose disciplinary sanctions on an employee who does not fulfill his duties, and to reward well-performing employees.

Encouragement can be either material in nature (a bonus, a memorable gift) or intangible (nomination for a title, certificate of honor, etc.).

The reasons for rewarding an employee are varied and remain at the discretion of the employer: conscientious long-term work, introducing an innovative idea, initiative, high performance and other professional qualities and achievements. Rewarding an employee can also be timed to coincide with a memorable date or professional holiday

The procedure for rewarding an employee in general consists of the following stages:

• the head of the department draws up a memo addressed to the employer with a proposal to reward (incentivize) the employee or employees of his department;
• the employee’s candidacy is supported or rejected by a decision of the trade union body of the enterprise (as a rule, the visa of the chairman of the trade union committee is immediately affixed to the memo);
• the head of the organization reviews the candidacy and puts a resolution on the memo, approving or rejecting the proposal;
• Based on a positive decision, the HR employee prepares an order and submits it to the manager for signature;
• after signing, the order is registered, and the employee is invited to familiarize himself with it under his signature;
• gratitude is announced (the gift is presented) publicly at a meeting of the enterprise’s employees. The bonus is paid either directly on a holiday, or along with the next salary.

Normative base

The procedure for encouraging personnel (including bonuses) is regulated by labor legislation, namely Art. 135, 191 Labor Code of the Russian Federation.

Let us note that incentives, including financial ones, are not an obligation, but only a right of the employer. That is, neither the length of service nor the merits of an employee can oblige the employer to pay him a bonus or award him a certificate.

The order form for employee incentives T-11 and T-11a was approved by State Statistics Committee Resolution No. 1 dated January 5, 2004, however, from January 1, 2013, the use of forms is no longer an obligation. The employer can develop a form that is convenient for him.

The organization must have a Regulation on incentives (bonuses) for employees, which must be brought to the attention of the employee against his signature. The procedure for issuing incentives may also be stipulated in other local regulations, for example, in the Internal Labor Regulations.

Drawing up a document

An order to reward employees, if a free form is used, must be issued on the organization’s letterhead, as a regular administrative document. When using form T-11 (T-11a), all data is entered into existing sections.

The document should have the following structure:

1. name, date, registration number (assigned after signature by the manager);
2. data of the employee (employees) in respect of whom or for whom the order was drawn up: personnel number, full name, structural unit, position held;
3. basis (reason) for promotion (for example, “in honor of the 50th anniversary of the founding of the enterprise”);
4. type of award (prize, honorary title, etc.). The amount of monetary reward is indicated in numbers and words;
5. basis for nomination for award (memorandum from the head of the unit, opinion of the trade union cell, etc.);
6. signature of the head of the enterprise.

On the document or on the corresponding sheet (in the journal) of familiarization with administrative documents, the employee must put the mark “read the order”, date and signature.

Storage

Orders for personnel related to promotions are classified as long-term storage documents. They have been kept in the organization’s archives for 75 years.

The employer has the right to encourage the employee, for example, to award him a certificate of honor. In this case, there are many pitfalls and nuances in the preparation of documents. Our samples will help you avoid confusion.

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Awarding employees with certificates of honor and other types of incentives

To motivate employees to work conscientiously and efficiently, employers use different types of incentives for success at work. Maybe pay a premium or reward with a valuable gift. Or it can provide non-material encouragement - issue a certificate of honor to the employee.

Order on awarding an employee a certificate of honor

By law, an employer can reward any employee who works for a company employment contract (Part 1 of Article 22 of the Labor Code). There are five types of incentives for employees (Part 1 of Article 191 of the Labor Code).

The employer has the right:

• declare gratitude;
• issue a bonus;
• reward with a valuable gift;
• issue a certificate of honor to the employee;
• nominate for the title of best in the profession.

The company has the right to establish other types of incentives for employees. For example, provide an additional day off, issue free vouchers or cash benefits for vacation. All types of incentives must be documented. Thus, the procedure for awarding employees with a certificate of honor can be prescribed in.

Regulations on employee incentives

The law does not restrict the company from using incentives. The employer has the right to simultaneously apply several incentive measures to the same employee. For example, issue a certificate of honor to an employee and reward cash bonus .

Documentation of issuecertificate of honor for the employee

The law does not provide for the procedure for registering an employee. The company needs to install it themselves in local documents. The promotion procedure consists of three stages:

Stage 1- preparing a performance

Stage 2- publish order to award a certificate of honor

Stage 3 - make entries in the employee’s work book and personal card.

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Manager's introduction toawarding employees with certificates of honor

As a rule, the initiative to award an employee a certificate of honor is taken by his immediate supervisor. He prepares an employee incentive proposal. There is no unified form of presentation. The company can develop it independently and enshrine it in a local act. For example, in the instructions for personnel records management.

Typically, the idea of ​​awarding employees with a certificate of honor consists of two parts. In the first part, the immediate supervisor gives the employee a general description, evaluates his professional activities, and indicates information about his qualifications.

In the second part, the manager applies to reward the employee with a certificate of honor. Indicates what he wants to reward for and how. For example, " For long service and success in work, I ask you to award such and such a certificate of honor" In the sample below, see an example of a presentation on rewarding an employee with a cash bonus.

The idea of ​​encouragement

If the director makes a positive decision on the idea of ​​promotion, you need to prepare award order . The company has the right to draw it up on a unified form - according to Form No. T-11 from Goskomstat Resolution No. 1 dated January 5, 2004. Or it can develop and approve its own form.

If you fill out an order using Form No. T-11, the entry in the “type of incentive” column may look like this: “ Certificate of honor from Alpha LLC"". In the basis column, make a link to the view. See below for a sample order for awarding a certificate of honor. The type of incentive in it is a bonus; for a certificate of honor, the procedure for filling out will be similar.

For non-material incentives, you have the right to exclude the lines “in total” from the order for awarding a certificate. In the example below they are highlighted with a red frame. This follows from section 1 of the instructions from the State Statistics Committee resolution No. 1 dated January 5, 2004.

The order is signed by the director of the company. The order for awarding a certificate of honor (sample above) must also be familiarized to the employee against his signature. There is no set deadline in the law. Fix the deadline in a local act. For example, establish that the employee must be familiar with the order within three working days from the date of its issue.

Order on awarding a diplomaseveral employees

If you need to encourage several employees at the same time, use form No. T-11a. This is a sample order for awarding a certificate of honor to employees from State Statistics Committee resolution No. 1 dated January 5, 2004. Use this form for one type of incentive for all employees. For example, if you award everyone with a certificate of honor.

In the order for awarding employees with a certificate of honor, enter the type promotions , list the employees. Indicate their structural unit. Make sure that all employees sign and date the “I have read the order” column.

Text for a certificate of honor for an employee

In the employee’s certificate of honor, write: “ So-and-so is awarded for many years of conscientious work, high achievements in the field..." Please indicate the full last name, first name and patronymic of the employee, as well as his position.

The issuance of a certificate may be timed to coincide with a professional holiday. In this case, the text of awarding the employee a certificate of honor may be as follows:

« Such and such is awarded for high performance in work, conscientious performance of official duties and in connection with the professional holiday - Builder's Day».

Order for awarding a letter of gratitude

An employer can reward an employee who conscientiously performs his job duties by declaring gratitude to him (Part 1 of Article 191 of the Labor Code). To do this, you need to draw up an order for awarding a letter of gratitude.

If you fill out an order using Form No. T-11, in the “type of incentive” column write “ Gratitude" In the basis column, make a link to the submission on the basis of which you are drawing up an order for awarding a letter of gratitude. In the example below, you can exclude the “total” lines.

Based on the order to award a letter of gratitude, compose the text of the letter itself. Please write the letter on company letterhead. Indicate who it is intended for. Enter the outgoing number.

Letter of gratitude to an employee from the head of the organization

Work book: information about awarding employees with a certificate of honor

According to the law, information must be entered into the employee’s work book (clause 24 of the Rules from Government Decree No. 225 of April 16, 2003):

• about awarding state awards;
• awarding an employee a certificate of honor;
• other types of incentives collective agreement , .

If you have rewarded an employee, no later than a week from the date of issuing the order to award a diploma of honor, make an entry about this in the work book. Enter in the “Information about awards (incentives)” section. This follows from part 4 of article 66 of the Labor Code and paragraphs 10 and 24 of the Rules from Government Decree No. 225 of April 16, 2003.

Please indicate the full and abbreviated name of the organization. In column 1, enter the serial number of the entry. In column 2 - the date of awarding the certificate of honor. In column 3, enter who awarded the employee and the basis for his award. In column 4, indicate the date and number of the order on the basis of which you are making the entry.

Work book (fragment). Design of the section “Information about awards” when declaring gratitude to an employee

Personal card: information aboutawarding employees with certificates of honor

After you have issued the order to award the certificate, make an entry in the employee’s personal card. The company can maintain personal cards on a unified form - Form No. T-2. The form was approved by Decree of the State Statistics Committee dated January 5, 2004 No. 1. Or you can develop the form of a personal card yourself.

If you keep personal cards in Form No. T-2, write down in Section VII “Awards (incentives), honorary titles” how the employee was rewarded. Enter the name of the document - award order, indicate its number and date.

The employer decides for himself what to give bonuses to employees for, and establishes the grounds for general or individual bonuses at the local level. To do this, it is enough to develop a regulation on bonuses or issue an order on incentives in any form. To award an employee a certificate of honor, fill out the document on the organization’s letterhead. Make the appropriate entry in the work book and the employee’s personal card.

Let's consider when to issue an order, what sample to use for the personnel officer, and what points to pay special attention to. Samples and examples of filling out incentive orders are presented in the article.

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When to issue a bonus order

Each enterprise has the right to develop a bonus system independently; it is enshrined in a local act, for example, in the Regulations on Bonuses. With an established bonus system, the employer is obliged to comply with the established procedure for paying incentives. If this is not done, he may be subject to administrative liability.

A bonus order refers to an administrative document on the basis of which payments will be made. Before issuing such an order, you must:

• create lists by divisions of the organization;
• check compliance with all bonus conditions;
• agree and clarify the amount of bonus payments with the head of the department for each employee from the presented list;
• submit the final version of the bonus order to the head of the organization for signature.

An expert from Sistema Personnel will tell you how to draw up the Regulations on employee bonuses . From the article you will learn how to establish a bonus system, how to document, agree on and approve the Regulations.

Is it necessary to issue a monthly bonus order for an employee if bonuses are provided for in the employment contract?

If a unified form No. T-11 is used for an order for a bonus, it must be drawn up monthly. This is due to the fact that in section one of the instructions, which were approved by the Decree of the State Statistics Committee of Russia dated January 5, 2004 No. 1, when filling out the form there are no transfers of those types of premiums for the payment of which this order form is drawn up. Accordingly, an order for bonuses for employees is issued for any incentive and incentive payments.

It must be taken into account that there is another point of view on this issue. An order in form No. T-11 (or No. T-11a) should be drawn up only when paying one-time bonuses for high performance indicators. This interpretation of the issue is due to the fact that the instructions for filling out the relevant order forms state that the document is used to process incentive payments for success in work.

Form No. T-11a. Order on encouraging employees

Monthly payments are stimulating. They are not incentives; they are part of the remuneration system and are issued on a regular basis. If the instructions are interpreted literally, we can conclude that it is not necessary to issue an order in a unified form for monthly incentive payments. Currently, instead of forms No. T-11 and No. T-11a, forms based on independently developed samples can be used. Each organization has the right to determine not only the form of orders, but also the procedure for issuing them, enshrining the established rules in a local legal act. This is indicated by the provision of Article 8 of the Labor Code of the Russian Federation.

Types of orders for bonuses for employees

A sample order for bonuses to employees is distinguished according to the following indicators:

1. According to the volume of information entered

If a group of employees is given a bonus, all members of the team who are being rewarded are included in the order. When awarding an individual employee for certain merits, his details and grounds for bonuses are entered into the document.

1. By frequency of registration

Planned orders are issued regularly in accordance with the frequency of issuing bonuses: monthly, quarterly, annual. Unscheduled ones are prepared by order of the head of the organization.

1. Based on

Holiday orders are issued when issuing incentives for certain professional holidays, anniversaries, and so on. Production orders are drawn up, if necessary, to reward one or a group of workers for high production performance or for making rationalization proposals. With the active participation of employees in the life of the team, for achieving certain indicators in public events, sports competitions, and so on, high organizational achievements serve as the basis for issuing orders.

An order to reward an employee or group of employees has different reasons and frequency of publication, differs in wording, but is drawn up in accordance with the generally accepted structure.

How to write a bonus order for good work: sample

The order to reward an employee for conscientious work of the unified form No. T-11 includes:

• name of company;
• Document Number;
• date of compilation;
• last name, first name, patronymic of the employee;
• position, specialty or profession;
• incentive motive;
• type of reward, for example, a cash bonus, a valuable gift, gratitude, and so on;
• amount, if it is a monetary incentive;
• base;
• signature of the head of the organization with a transcript;
• date and signature of the employee familiar with the order.

Order on payment of bonus at the end of the year

Order to encourage an employee: completed sample

An order for bonuses (sample) can be issued either on a unified form of form T-11 or T-11a, or in a free form, where the necessary details must be entered.

The structure of the order includes a header with the name of the employer, number and date, and subject. The main section should include wording about the direct order of the manager to award bonuses to an employee or group of employees. Be sure to include the reasons for the incentive and the amount of bonuses. The final part includes the signatures of the manager and employees.

When creating an order, you should avoid general wording, for example, the following: “ Awarded for good work" It is rational to indicate what successes this or that employee has achieved in his work, on the basis of which he received encouragement. For example: " Awarded in connection with the completion of the planned task on time with high quality indicators».

It is important in the document to indicate not only the specific type of incentive, but also the basis on which the order was issued. The basis may be the representation of the immediate manager of a structural unit, who decided to reward a particular employee for outstanding success, for exceeding the plan or implementing a particularly important project.

The idea of ​​encouragement

Order for awarding a certificate of honor: sample

An employee can be nominated not only for a cash bonus, but also as an incentive to give him a certificate of honor in a solemn atmosphere. This is no less valuable encouragement, stimulating further fruitful work.

The order contains the necessary details of the employer and employee (group of employees). Be sure to indicate the document on the basis of which the order was drawn up. Most often, the basis is a representation endorsed by the employee’s immediate supervisor.

The concept of promotion is an internal document of the organization, which is not mandatory. Applies if the initiative for promotion comes from the head of a structural unit. The form of such a document is arbitrary.

A bonus order refers to an administrative document on the basis of which payments are made. It is drawn up on standardized forms or forms developed and approved by the organization independently are used.

It is necessary to take into account that the order must contain not only the details of the employer and the awarded employee, but also the basis on which the employee was nominated for a particular type of incentive.

The most effective way to motivate an employee to achieve excellent results is to evaluate his work and recognize personal achievements through personal encouragement. This must be implemented through an official administrative document. This document is related not only to personnel records, but also to financial ones. The order serves as primary accounting documentation, the preparation of which has specific requirements. Let's look at how to correctly prepare an order in general and using the completed sample as an example.

Employee incentives: options

Is your employee doing a good job? You, as an employer, have the right to individually reward him. This possibility is provided for at the legislative level. Incentives under Article 191 of the Labor Code of the Russian Federation are possible:

• cash payment - bonus;
• in a material way - the presentation of a valuable gift;
• in an intangible way - an announcement of gratitude, awarding a diploma of honor, nomination for the title of the best in the professional field.

The list of awards for labor success can be expanded, for example, it could be an award with a tourist voucher, or placement of a photograph on the honor board. Other types of incentives are provided for by the collective agreement, labor regulations and discipline, and the organization’s Charter.

An employer can apply several types of awards at once. For particularly outstanding labor services to the state and society, nomination for state awards is provided.

Important: rewarding an employee is an individual incentive; monthly bonuses regulated by the internal bonus procedure do not apply to it.

In order for bonus payments to be classified as incentive payments, specific circumstances for their assignment must be approved, for example:

• achieving a certain length of service in general and at a given enterprise in particular;
• birthday, anniversary date of the recipient;
• high performance indicators, etc.

The incentive motive must be indicated in the incentive order.

Read about what personal and professional competencies of a director influence business development and increased team productivity in the following articles:

Preparatory procedure

The issuance of an order for encouragement precedes a submission for encouragement, drawn up in any form. The immediate superior of the awarded employee indicates in the memo:

• personal information about the person being promoted (full name, division, position, personnel number);
• data on length of service, career movements, achievements, awards;
• characteristics of personal and business qualities.

After reading the note, the head of the company imposes an approving resolution, indicates the deadline and those responsible for execution. An official representation with a resolute inscription serves as the basis for issuing an order for encouragement. A document of this kind refers to orders for personnel with a specified storage period of 75 years.

Order on employee incentives: sample

Since 2013, the use of officially approved forms of primary documentation for personnel records and remuneration has become optional. However, in practice, it is convenient to use options No. T-11 and No. T-11a, proposed by Resolution of the State Statistics Committee of January 5, 2004 No. 1 “On approval of unified forms...”. Form No. T-11 is provided for orders for one employee, and No. T-11a - for 2 or more employees.

It will not be a violation to use your own form, provided that the standard details of the order, information about the employee and the specific reason for the incentive are observed. The order must indicate the type of remuneration and for non-monetary incentives, it is allowed to exclude the “amount” field from the form. No. T-11.

The order is signed by the manager (executor authorized by management), after which the employee is familiarized with the document under his personal signature. Based on the administrative document, the fact of promotion is recorded in the personal card and work book. The order is sent to the accounting department to draw up documents on the issuance of the award.

As you can see, even one order requires a lot of formal actions and official papers. All these functions can be taken over by an outsourcing company. Chief Accountant Assistant solves not only accounting problems, but also personnel issues.

Completed sample order to encourage an employee

Unified form N T-11 Approved by a resolution of the State Statistics Committee of Russia

dated 01/05/2004 N 1

Code

OKUD form

0301026

according to OKPO

name of company

Document Number

Date of preparation

ORDER

(order)

on employee incentives

Personnel Number

Full Name

structural subdivision

position (specialty, profession)

incentive motive

type of reward (gratitude, valuable gift, bonus, etc. - specify)

in total

in words

rub.

cop.

rub.

cop.)

in numbers

Base: performance

Head of the organization

job title

personal signature

full name

The employee is familiar with the order (instruction)

“Non-material motivation of employees: examples from Russian and foreign experts” will give you useful ideas in organizing goals for your team. For an entrepreneur, the award carries an additional financial burden, but a competent manager also understands the opposite result of saving on personnel. For small business news, we have launched a special channel on Telegram and groups in

Payment of additional remuneration is an internal matter of each employer. The organization has the right to independently determine the frequency, reasons and amounts of bonus payments to employees. Common reasons for bonuses are:

• significant dates for an employee or the entire company: birthday, organization anniversary, professional holiday;
• all-Russian holidays, for example New Year, March 8;
• merits in work: an employee is encouraged, for example, if he exceeded the production standard, achieved production optimization, reduced defect rates, initiated transformations useful for production, and reduced production costs without loss of quality.

Rewards can be regular (monthly, quarterly, annual) or one-time. It is permissible to award bonuses to only one or several employees at the same time.

How is the award issued?

The procedure for bonuses is established by an internal act of the organization - the regulations on bonuses. It establishes cases and indicators upon achievement of which employees are entitled to incentive payments. The regulations also prescribe the need for a monthly incentive supplement, often set as a percentage of the salary.

The presence of a provision on bonuses is especially important for budgetary organizations that pay additional remunerations from the wage fund allocated from the budget. Regulations on bonuses for budgetary institutions are developed on the basis of departmental acts of the system in which the institution is located.

For the payment of each individual remuneration, a special order on bonuses is issued.

Which form to use for the order?

Resolution of the State Statistics Committee of the Russian Federation dated January 5, 2004 No. 1 approved unified forms for many internal acts necessary in the economic work of an organization. Among them are forms No. T-11 and T-11a for awarding bonuses to employees.

Since 2013, these forms have ceased to be mandatory. The organization has the right not to use the proposed forms, but to issue acts on additional incentives in free form or develop its own templates.

How to write an order correctly

A sample order for a bonus for good work or any other achievements should contain the following information:

• name of the organization in which it was published;
• details: number and date;
• FULL NAME. the employee or employees receiving bonuses, their personnel numbers, positions and structural units;
• incentive motive - the reason why the bonus is paid;
• type of incentive: you must indicate “bonus”;
• incentive amount: in words and numbers;
• basis, for example, a memo from the boss of the employee receiving the bonus;
• position and signature of the head of the organization.

If a material reward is issued in connection with success at work, the wording of the incentive motive in the bonus order may be as follows:

• for significant indicators of the intensity of work activity;
• for a high level of quality of work;
• for achieving planned targets.

Monthly bonus order

In addition to one-time incentives, the employer has the right to issue orders for periodic bonuses. With this document, he indicates a certain frequency of payment, for example, stipulate that additional remunerations are paid along with wages monthly in the amount of a certain percentage of wages.

Order on the thirteenth salary

A separate type of bonus is the 13th salary. At its core, this is a one-time payment timed to coincide with the end of the year and marking its results. The concept of “13-salary” is not legal and is accepted only in everyday life.

How much and how to store

Orders on bonuses are a type of personnel documents and are subject to storage for seventy-five years, as established by paragraph 19 of the List approved by Order of the Ministry of Culture of Russia dated August 25, 2010 No. 558.

To store any documents, the company must create files. Cases are included in the general nomenclature of the organization’s cases. It is recommended to create volumes from documents with equal storage periods.