We are drawing up a sample order for a salary increase. Reduction of salary at the initiative of the employer Order order to change salary sample

A change in salary should be understood as both an increase and a decrease in earnings. Therefore, the procedure for issuing an order has its own nuances depending on the reason for the salary change. Experts will tell you how to prepare documents in two cases.

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When do you need to make an order to change your salary?

The official salary, which is the amount of remuneration established for a specific employee for a monthly period, is an essential condition of the employment agreement between him and the employer. Therefore Art. 57 of the Labor Code of the Russian Federation prescribes that this information must be included in the employment contract, and if it changes, the established procedure for recording such innovations must be followed.

It should be borne in mind that this procedure will vary somewhat depending on how exactly the employee’s salary changes, that is, whether it is planned to be increased or decreased. However, the general principles for documenting relevant changes will be similar.

So, in all these cases, it will be necessary to formulate a document that will spell out the employee’s new working conditions and issue an order to change the salary.

Note! In addition, to change the amount of an employee’s wages, it will be necessary.

How to reduce an employee’s salary: we prepare documents

Initiating a downward change in salary at the initiative of the employer is allowed only in a strictly limited list of cases. The general principle of their determination is fixed in Art. 74 Labor Code of the Russian Federation. She assumes that such changes are legitimate in a situation where the enterprise undergoes serious technological or organizational changes. As a result of these changes, the nature of the employee’s activity is significantly simplified or the scope of labor functions performed by him is noticeably reduced.

For example, the reason for a decrease in official salary may be the automation of production, in which a large range of tasks previously performed by an employee will now be transferred to automatic machines and mechanisms.

In this situation, the employer is obliged, within a period of at least two months, to warn employees who will be affected by the salary change in writing about upcoming innovations in the organization. You can also notify an employee of the transition to new working conditions by order against his signature.

Notice of salary reduction

The employee responsible for implementing this procedure must ensure that the employee's signature is affixed to such notice. It will confirm that the employee was properly notified of the upcoming salary change.

Another option for reducing an employee’s salary is (Article 72.1 of the Labor Code). It is also possible only with the written consent of the employee.

If the employee does not agree with any of the translation proposals presented, the employer has the right to terminate the relationship with him on the basis of the provisions of clause 7 of Art. 77 Labor Code of the Russian Federation.

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Note! In general, it is the employer's responsibility to inform the employee about the possibility of occupying vacant positions only in the area where he is currently working. However, if such a condition is stipulated in an intersectoral agreement, collective or, he may also offer him to take a position that involves working in another area.

If an employee agrees to work for less money, then it is necessary to submit an order to change the salary (tariff rate, piece rate) to the employment contract. In addition, the leader must publish.

Order to amend the staffing table

How to prepare documents for a salary increase

As a rule, increasing an employee’s salary does not require such significant and long-term preparation: the employer’s initiative is sufficient for this. Moreover, in practice, such an initiative, in turn, can be provoked by an employee’s proposal to increase the amount of his remuneration.

In large organizations, it is also common practice for the head of the department in which he works to request an increase in the salary of a specific employee who demonstrates excellent results in his work activity. In this case, it is recommended that such a petition be made in writing so that it can be used when drawing up an order to change the salary according to the sample.

• How to increase your salary, that is, increase the salary, tariff rate or piece rate set for an employee
• How to increase an employee's income without increasing salary? We use tax deductions to motivate and increase staff loyalty

If the salary increase is associated with a change in organizational or technological working conditions, then before concluding an additional agreement with the employee to the employment contract, the necessary procedures must be followed (Article 74 of the Labor Code). In particular, the employer must notify employees at least two months in advance about the upcoming change in wage conditions (Article 74 of the Labor Code).

Notifying an employee about changes in the terms of the employment contract due to a change in wage conditions

In general, the specific date for the introduction of a new official salary is established by an additional agreement to the employment contract.

Additional agreement to the employment contract. Salary change

Making changes to the staffing table

The next important stage in preparing for a salary change will be the current one in a particular organization. This is due to the fact that it is the staffing table that is the basis for calculating wages to specific employees in accordance with their positions.

Thus, changing the official salary without entering the relevant information into the schedule will be unlawful.

If we are talking about changing the salary of a specific employee, the increased salary should not be included in one of the representatives of the same job positions: this would be a violation of current legislation. In such a situation, it is necessary to supplement his job responsibilities with new functions or designate a different job title: this will be sufficient grounds for establishing a higher salary.

Cheat sheets explaining why employees in the same positions receive different salaries were prepared by the magazine "Personnel Business"

In all situations, changes to staffing table must be issued by an appropriate order signed by the manager. At the same time, in the sample order to change the remuneration of employees, it is necessary to clearly indicate which job positions the changes made concern. It is also important to indicate in which direction and by how much their salaries are changing, as well as from what date the listed changes come into force.

Note! If we are talking about a salary reduction, the order must indicate that the recorded changes come into force in two months, that is, after the mandatory period for notifying the employee about such changes.

Sample order to change the salary of an employee

The final stage of the procedure for changing an employee’s salary is issuing an order to change employee salaries according to the sample. In general, it represents one of the standard documents that do not deviate from the generally accepted framework of business document flow.

Thus, the “header” of the document contains the details of the organization, as well as the name and number of the order. The latter, in turn, is entered in accordance with the numbering order adopted in the given organization.

The main part of the document contains instructions on the changes that are put into effect by this order and the reasons for their introduction. Here, in most cases, the details of the order to make changes to the staffing table are indicated, which are considered as the basis for increasing or decreasing the salaries of employees.

In addition, if changes in the staffing table, in turn, were initiated by other documents, it is advisable to indicate their details in this section. For example, a memo from the head of the department where the employee whose salary is being increased works can serve in this capacity.

The final part of the document must contain the signature of the head of the organization and its seal. In addition, this section must provide a place for the employee to sign. By his signature he confirms the fact of familiarization with its provisions.

Order for a salary increase: sample document

The salary increase is formalized by an order for a salary increase, a sample of which is drawn up in any form. At the same time, however, in order to avoid discrepancies on this issue, it is recommended to include in it all those standard sections that are used to issue orders to change the salary according to the established model.

Order to increase an employee's salary

To indicate the name of the order, you can use the wording “Order to increase the salary of the sales department manager A.A. Ivanov.” In the main part of the document, accordingly, it is necessary to indicate the new salary amount and the date of entry into force of the corresponding changes.

Note! If an order is issued to increase salaries for all employees, the corresponding sample must necessarily include an indication of the order to make changes to the staffing table.

Order to increase salaries for all employees of the organization

Order to reduce salary: sample document

A reduction in official salary must also be formalized by means of an order signed by the head of the organization. The general rules for its preparation are similar to the procedure for drawing up a document on a salary increase. In the name of a sample order for a salary reduction, you can use the wording “Order to reduce the salary of the sales department manager A.A. Ivanov.” In this version of the order, you should also record the new salary amount and the date of its introduction.

Order to reduce an employee's salary

If the salary reduction concerns several employees at the same time, in the name and content of the order they can be listed by name or the department in which they work can be indicated.

An order to change wages for several employees at the same time is the final stage of this procedure. It also includes the stage of notifying employees about upcoming changes and making changes to the staffing table, which, in turn, is formalized by an appropriate order.

It is important to ensure that all these transactions are completed on consistent dates.

If we are talking about a reduction in wages, changes in the staffing table and an order to reduce wages must come into force no earlier than two months after the employee was notified of this fact.

An order to increase salaries for all employees or a sample order to reduce wages after the main part may also contain instructions to authorized specialists on the implementation of actions necessary to implement the order. For example, a HR specialist may be instructed to familiarize employees with its contents, and an accountant may be instructed to change the procedure for making payments to employees.

Thus, although the order to change the salary is issued in free form, it must comply with a number of requirements that apply to the procedure for changing the remuneration of employees. The ratio of salary and bonus can be changed at any time by voluntary agreement of the parties to the employment contract. It is possible to reduce wages without the employee’s consent if this is due to a change in organizational or technological working conditions.

The legislation of the Russian Federation provides for the employer to change the amount of wages. The corresponding procedure requires the execution of a special document and has legal subtleties.

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In this article you will get the following information:

• Is it necessary to draw up an order;
• when the salary may change;
• the basis for the appointment and who carries out such actions;
• unified form;
• how to compose, present samples;
• how to notify employees;
• what actions need to be taken if an employee refuses a salary change.

Is it necessary

An order to change an employee's salary is a mandatory document. Wages can either increase or decrease in size. The employer notifies employees about upcoming innovations in writing no earlier than two months before the change in wages (individuals - 14 days, religious institutions - a week).

The manager draws up an agreement with the subordinate, signs it and attaches the paper to the employment contract. The issuance of an order completes the procedure for assigning a new salary, its approval, and starts the process of implementing payments for updated settings.

The official familiarizes the employee with the document and submits it to the accounting department. In accordance with the contents of the order sheet, the person is allocated funds in a different amount.

When does the salary change?

The salary may vary depending on the preferences of the owner of the enterprise, the needs of the organization, and the pricing policy for providing services. This situation may depend on the country's economy as a whole.

Nowadays, wage reductions are rare, but we are talking about possible reasons. Business owners sometimes have to increase prices for the products they produce or the cost of providing services.

Let's present a table of examples of salary increases and decreases:

In another way, reducing the number of employees is called optimization. An employer can fire a certain number of employees, leaving the most qualified and conscientious specialists.

This situation arises in the case, for example, of purchasing new equipment that allows work to be carried out with a minimum number of people or without any participation at all.

An increase in the number of employees may result in a negative change in salary due to costs. In accordance with tax legislation, in addition to salaries, the employer is obliged to pay insurance contributions for each employee hired under a contract.

Let's dwell on the method of saving the enterprise. There is one legal trick that allows you to save significantly without reducing your salary. An employer may ask an employee to register as a sole proprietorship.

Then he will avoid paying a tax of 13%, as well as contributions to health and pension insurance. Payment for the services of entrepreneurs is not taxed, because the individual entrepreneur pays “for himself” on his own.

Sometimes employers (they are not obliged, just on their own initiative) themselves compensate for the expenses of hired “self-employed” citizens, if the latter choose the simplified tax system of 6% “income minus expenses”. Compensation for tax and insurance costs for entrepreneurs turns out to be more profitable than similar payments for an individual!

Base

The answer to the corresponding question depends on the situation: the employer lowers or increases the employee’s wages.

In the latter case, no grounds are required; it is enough to notify the employee and, on his own initiative, issue an order from the accounting department. Both line managers and senior management have the right to perform these actions.

With a decrease in salaries, the situation is different; the grounds provided for in Article 74 of the Labor Code of Russia are necessary:

• organizational change;
• and technological working conditions (updating equipment, production technology or its structural reorganization).

The notification must clearly disclose the reasons for such actions, familiarize the employee with it and invite him to personally sign. Without the signature of the document by the employee whose salary will be reduced, issuing an order and reducing wages is illegal!

It is worth knowing that the employer “on his own initiative” does not have the right to reduce wages. It is allowed only in accordance with a serious reason, for example, the purchase of automated equipment or colossal losses to the enterprise, and this must be proven.

Another obligation: the manager must offer the employee other vacant positions in the notification (if available, then list those to which the employee falls within the scope of competence).

Without justification, all further procedures for reducing wages are prohibited. The employee has the right to appeal to the Court in case of violations.

Who issues

An order to change wages is issued by the head of the enterprise. Only a senior official can draw up an order for a salary reduction in accordance with the grounds.

The bosses, including low-level ones, are talking about increasing wages. The compiler leaves a signature on it, after which he introduces the order to the officials to whom it is addressed. They sign it.

Unified form

The order is drawn up in free form. There is no unified version of the document, as reported by Part 4 of Article 9 of the Federal Law No. 402 “On Accounting”. Employers create document forms themselves.

How to write and its sample

Procedure:

1. At the top in the middle we write the full name of the company.
2. The line below is the wording. “ORDER”, its number, “On salary changes”.
3. Below on the left we indicate the city, on the right - the date of publication.
4. The bottom line, from the red line. “In connection with the circumstance (specify what),” below, in capital letters, the leader writes: “I ORDER:.”
5. Next comes a numbered list: “1. Assign the employee (indicate to whom) a monthly salary in the amount of ". First enter the amount in numbers and in words in parentheses. “2 to the chief accountant - to ensure payments in accordance with the changes made.”
6. Effective date: “Enter this order from the month of the year.”
7. Purpose of supervisory authorities: “I reserve control over its implementation.” It is also possible to issue the corresponding obligation to other persons.
8. Publisher's position, signature and transcript.
9. Below, “Agreed with,” is a list of addressees (to whom it is ordered). Their signature and transcript.

An approximate example of an order to change the salary:

Due to the increase in minimum wage

If the order is issued for the appropriate reason, then it is indicated as follows: “In connection with the increase in the minimum wage, I ORDER:”, then similarly.

In the staffing table

It is prohibited to formalize the establishment of a new staffing table and an increase (decrease) in salary in one order. These are two different papers. Another document is published, where the manager describes the essence in a similar way (“to make changes to the staffing table”, innovations are indicated).

Several employees

An order may indicate several persons responsible for its implementation. Each point of essence corresponds to a specific addressee. At the end of the document, the relevant citizens are listed for registration.

General Director

The general director, if there is no one above his position at the enterprise, has the right to appoint a different salary for himself. In such cases, he enters his full name (to whom to assign) in the order and issues it himself against signature.

How to notify an employee

A notification sheet is created in free form, which indicates the addressees (to whom, from whom) and the positions of both parties.

The essence of the order must contain the reason for the innovation. The notice is drawn up in paper form (handwriting is permitted). The notifier puts a date and signature. The employee must read the application and sign.

What to do if an employee refuses

There are frequent cases of employees refusing to make changes to their salaries. If the employee refuses, then he should be offered a different position that requires less labor. If possible, the subordinate receives a transfer offer.

When an employee is not satisfied with any of the listed alternatives, the employer can only offer voluntary dismissal or persuade him to work according to new guidelines.

Employees should be attentive to changes in terms of salary reduction. Employers may write a memo for a non-existent reason.

If violations are discovered, try to record the information you receive and file a claim with the Court.

Such a procedure cannot be carried out solely at the request of management. The procedure for its implementation is strictly regulated Labor Code of the Russian Federation. For salary adjustments there must be good reasons:

• adjusting the staffing table (we talked about how to draw up an order to make changes to the staffing table);
• certification, retraining;
• changes in production methods and technologies;
• reorganization of the enterprise;
• staff reduction (for details on how to issue an order to reduce the number and staff, read);
• adjustment of the minimum wage, etc.

Increase salary the employer must also comply with the law and formalize the appropriate adjustments in the job description (about which a separate order must be drawn up): the scope of responsibilities must expand.

If such adjustments not included, we can say that the increase in official salary was illegal. Even if the payment increased after completing the probationary period, this fact should still be legally fixed.

An additional agreement stipulating the salary increase is attached to the contract.

Procedure for drawing up an order

The fee adjustment process takes some time, depending on organizational and legal form employer.

The first stage is the preparation of a memo or presentation by the employee’s line manager. It indicates employee data, his job title, reason salary adjustments.

It is necessary to determine amount, by which the payment increases.

This submission must be signed by the head of the organization, and the employee whose interests it affects must be familiar with the relevant notice. for signature And in two copies (see sample above).

The second step is an order to increase payment, a sample of which is posted below. Unified form as such does not exist, therefore, in each case, this act is drawn up arbitrarily. Execution is entrusted to accountant organizations.

Director's salary change

For directors(or the general director) of the organization, the procedure for adjusting salaries is slightly different.

Since the manager cannot set his own salary, this issue is resolved meeting of shareholders or members of society.

In this case, the basis for increasing or decreasing the director’s salary will be the indicated persons. This is the procedure that will correspond to the “Content of the employment contract”.

Increase in salaries for the entire staff

Increase in official salaries everyone employees of an organization most often occurs when salaries change in accordance with Article 134 of the Labor Code of the Russian Federation.

Article 134. Ensuring an increase in the level of real wages

Ensuring an increase in the level of real wages includes indexation of wages in connection with rising consumer prices for goods and services. State bodies, local government bodies, state and municipal institutions carry out wage indexation in the manner established by labor legislation and other regulatory legal acts containing labor law norms, other employers - in the manner established by the collective agreement, agreements, local regulations.

Non-budgetary organizations choose their own indexation frequency. The dates for its holding are prescribed in the collective agreement or agreement. Therefore, the stages of increasing wages will be as follows:

1. Order on indexation of salaries for all employees.
2. Compilation.
3. Drawing up additional agreements for each employee and attaching them to their employment contracts.

There are also another variant registration of salary increases for employees.

If you specify in the local act of the organization strictly defined indexing order salaries, then you can do without drawing up additional agreements.

In this case you only need change staffing.

However, this option has a nuance: the recalculation of official salaries will have to be carried out without taking into account the economic situation in which the organization is located.

Reflection of changes in the staffing table

When the head of an organization decides to change the salaries of his employees, the change in the staffing table must be immediately recorded.

When an order is issued to increase salaries, its text must contain the following points:

• a list of positions for which there is a change in wages, tariff rates, and allowances;
• new rates, surcharges;
• the date on which the new staffing schedule should come into force.

The reason for making changes must be stated in the header of the document! For example: “Order to amend the staffing table in connection with …».

If a decision was made to create a new staffing table, then you will need to use. If the new act does not comply with this unified form, then the staffing table for the enterprise will be recognized void.

Employees affected by this act are required to familiarize themselves with it. under signature. Also, employees who will be there are introduced to him. entrusted with execution order.

Recalculation

Sometimes when calculating salaries there are errors.

Accordingly, in order to put accounting documents in order and correct an error, you need to perform certain actions (deductions or additional payments), which are formalized documented.

According to Article 137 of the Labor Code of the Russian Federation, wages will be withheld in the following cases:

• if arithmetic was allowed error in calculations;
• if an employee didn't fulfill his work duties or due to his fault there was downtime (these circumstances must be confirmed labor dispute commission or a court decision);
• if the error was caused by employee misconduct(a court decision is also required).

Article 137. Limitation of deductions from wages

Deductions from an employee's salary are made only in cases provided for by this Code and other federal laws.

Deductions from an employee’s salary to pay off his debt to the employer can be made:

• to reimburse an unpaid advance issued to an employee on account of wages;
• to repay an unspent and not returned timely advance payment issued in connection with a business trip or transfer to another job in another area, as well as in other cases;
• to return amounts overpaid to the employee due to accounting errors, as well as amounts overpaid to the employee, if the body for the consideration of individual labor disputes recognizes the employee’s guilt in failure to comply with labor standards (part three Article 155 Article 157 this Code);
• upon dismissal of an employee before the end of the working year for which he has already received annual paid leave for unworked vacation days. Deductions for these days are not made if the employee is dismissed on the grounds provided for in paragraph 8 of part one Article 77 or paragraphs 1, 2 or 4 of part one Article 81, points 1, 2, 5, 6 and 7 Article 83 of this Code.
• In the cases provided for in paragraphs two, three and four of part two of this article, the employer has the right to decide to withhold from the employee’s salary no later than one month from the date of expiration of the period established for the return of the advance, repayment of debt or incorrectly calculated payments, and provided that if the employee does not dispute the grounds and amounts of the withholding.

Wages overpaid to an employee (including in the event of incorrect application of labor legislation or other regulatory legal acts containing labor law norms) cannot be recovered from him, except in the following cases:

• counting error;
• if the body for the consideration of individual labor disputes recognizes the employee’s guilt in failure to comply with labor standards (part three Article 155 of this Code) or simple (part three Article 157 this Code);
• if the wages were overpaid to the employee in connection with his unlawful actions established by the court.

If any part of the employee’s salary was withheld for another reason, then we can talk about breaking the law. This also applies to cases where the error occurred due to the fault of technical means.

Initially, the employee is given the opportunity to pay the specified amount on one's own.

Must be marked date until which payment can be made. If it did not take place, then no later than in a month from the date of this date, an order for recalculation is issued.

If the deadline for payment to the employee has not been set, the order is signed no later than a month later. after identifying an error in payments.

Order storage period

Orders relating to wages are included in the category "orders for personnel".

This division of the types of all organizational and administrative documents was highlighted in

It is there that it is indicated deadlines, during which the above documents must be stored. All local acts relating to wages are stored in the organization 75 years old.

Accounting in organizations, especially large ones, is always complex. A few extra minutes of work by a personnel officer or accountant will save the employing organization from increased attention control bodies.

When preparing and making calculations, you must be very careful attentive.

Issuance of an order retroactively - unacceptable.

Compilation, which reflects this or that aspect of material support for workers, should be carried out thoroughly and, most importantly, in accordance with the laws.

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When a business entity engages employees to perform duties, an employment contract must be concluded with them. It specifies aspects of work activity, including the amount of remuneration. On its own initiative or by force of law, the administration may change the salary. To do this, after drawing up the additional agreement, an order to change the salary must also be drawn up.

Information about an employee’s salary is one of the important components of the employment agreement. It should not have a double interpretation. In this case, the employee can receive his remuneration for the time actually worked or for the number of units of output.

If an employee is paid a salary, this means that if he works the established amount of time every month, he will receive the same amount.

The administration may increase salaries. This occurs when individual legislative acts come into force, or on the initiative of the administration itself, subject to the availability of financial opportunities.

The most common situation for salary changes is when it is set at the minimum wage. As soon as a decision is made at the legislative level to increase this indicator, the administration is also obliged to revise the employee’s earnings upward.

Otherwise, the company will be held liable for failure to comply with the requirements of the law. It is not allowed if, with a typical working day, the employee’s payment will be set less than the minimum wage.

In addition, the Constitutional Court is obliged by business entities to index the employee’s earnings annually. The inflation rate, consumer price growth rate, etc. can be used as a coefficient.

Attention: thus, the salary must be increased at least by the established factor. Commercial organizations can choose the coefficient for themselves; budgetary institutions use the approved inflation rate.

Business entities can voluntarily, if they have the financial capacity, index the earnings of their employees.

How to commit a change

If a decision is made to change an employee’s salary, it must be recorded in several documents at once:

• Order to change salary- this is the main document for the enterprise, which records which employee and what salary should be set. Here it is determined from what date this change begins to take effect. The order may also contain instructions to change other documents.
• - the document indicates the name and number of employee positions, as well as the salaries associated with them. In the event that an employee’s salary changes, the salary must also be changed in the staffing table. This step can be carried out by ordering changes, or by developing and introducing a new staffing table (if a large number of salaries are changing).
• - The Labor Code determines that the amount of an employee’s salary is necessarily fixed in the employment agreement with him. If the salary changes, then it is best to apply. Thanks to this document, the old provision of the contract changes to a new one.

Grounds for issuing an order

The reasons why an order to change the salary may be issued can be divided into two groups - at the initiative of the employer or by force of law.

The law states that the salary must be expressed as a fixed amount, which the employee will receive if he works in full for the month. Its size in this case should also not be less than the minimum wage.

Therefore, if the law establishes a new minimum wage, the employer is obliged to adjust existing salaries to its level - they should not be less than the minimum amount.

In addition, the law or internal regulations may establish the need for annual salary indexation. It must be carried out on the value of inflation for the previous year or the increase in consumer prices. Then it is necessary to indicate Art. 134 of the Labor Code, as well as the clause of the Regulations on payment, or a separate Regulation on indexation.

Attention: if the administration wants to encourage an employee, then it can do this by increasing the salary. The step for this should be a memo from the immediate supervisor. The manager must consider it and put down his resolution.

If the decision to increase the salary is positive, then when drawing up the order, this memo will be used as a basis.

Download a sample order to change the salary

Files for download:

How to place an order correctly

The law does not establish any special form for this document. As a rule, for this order, a standard form of the organization is used, on which all the details have already been entered, or the order is drawn up in any form.

If an order is drawn up without using a form, you must first fill out its header. At the top of the sheet, the full name of the business entity, its location address, and registration codes are written down. It is allowed that bank details are also indicated in the header.

Under the title of the document, it is customary to indicate its short name - for example, “On an increase in official salary.”

The next line must contain the date the order was drawn up and the place (name of the locality).

The text of the order must begin with an introduction. It must indicate the reason why the document is being issued. For example, if there was an increase in the minimum wage, then here you can write: “Due to a change in the minimum wage with<дата>».

• Order to approve the amount of remuneration for the employee (the position and full name must be indicated). At the same time, this part must necessarily reflect the new size and the definition of the period from which it will be valid.
• An order to the accounting department accountant to calculate salaries according to the new amounts.
• An order to HR specialists to correct the information in the company’s staffing table (make changes or develop a new staffing table).
• Instruct the HR department specialists to prepare additional agreements with employees for new wage amounts.
• Establish an official in the company whose responsibilities will include monitoring the implementation of this order.

The basis for drawing up the order are considered to be official and memos that were previously sent to the director. This order must be signed only by the head of the organization.

After its endorsement, all persons mentioned in this order must affix their signatures as confirmation of the fact by familiarizing themselves with its contents. The date of review is indicated here.

Storage duration

The order to change the salary amount applies to personnel documentation. This is due to the fact that this document determines the new amount of remuneration for the employee, and it is used when calculating wages.

Therefore, the order to change the amount of wages must be kept, like all orders for personnel, for 75 years.

To store it, a file of similar orders is used, which are grouped in chronological order.

Attention: in practice, copies of the order to change the salary amount are also stored together with payroll calculations, with forms of the new staffing table or in personal cards for the employee. It includes documents for a specific year.

As soon as the new year begins, the folder opens again. The file for the past year is stapled and transferred for storage to the archive. If a business entity is closed, the documents must be transferred to the state archive.

As soon as the period during which documents must be kept by the company expires, the company management issues an order in writing. Based on this, expired files must be destroyed.

Attention: storage of personnel documents, including orders for salary changes, must be stored in accordance with current standards. If there is a violation of established rules, administrative measures and sometimes criminal law may be applied to the company.

Due to various circumstances, an employee may be employed in an organization with one salary, but over time it may be necessary to change the salary, for example, upward due to an increase in his qualifications. This is done on the basis of an order to change the salary, which in turn can be initiated by a memo describing the reasons for the change in salary. If the salary portion is reduced, then the wishes of the line manager are not taken into account.

An employee’s salary can be changed either down or up; let’s consider these two cases.

Salary increase

An increase in employee salaries may be due to various reasons. The main examples are: an employee constantly exceeds the set plan and shows fairly high performance indicators; this can also be advanced training, the result of certification, long work experience in the organization, etc. This can also happen as a result of a change in job responsibilities or as a result of being assigned new functionality.

To initiate this process, the immediate supervisor of the subordinate must draw up the information contained in it about the reasons for the increase in the salary portion of the specified person, and also provide. The document can then be signed by an authorized person or director.

After the salary increase has been agreed upon, the HR department employee prepares an order for changes to the salary portion and. At the same time, it is necessary to reflect changes in working conditions in the employment contract - for this, an additional agreement is drawn up and signed by both the employee and the employer.

Salary reduction

Reducing an employee’s salary may cause some difficulties; the main rule is to be guided by current labor legislation. The main condition for the implementation of this procedure is the mandatory notification of the employee about this against signature two months before the occurrence of this event. This period is given to the employee so that he can decide for himself whether to continue working under these conditions or to write and find a more acceptable job offer for himself.

If, after this period, the employee decides to continue working in the organization, then it is necessary draw up an additional agreement to the employment contract, which specifies new conditions for remuneration, as well as the corresponding order from the manager to reduce the amount of the salary. Documents must be signed by both parties. In addition, the employee’s list of responsibilities specified in the job description may be reduced. He should also be informed about this against signature.

Important! The employee must be notified of a reduction in his salary by signature, and the organization must do this 2 months in advance; if the employer is an individual, 14 days in advance; for a religious organization, the period is 7 days (Labor Code of the Russian Federation, Article 344).

If the employee refuses to accept the new conditions, the employer must offer him another option in writing, for example:

• Move to a lower rank position.
• Another job or vacancy that matches the qualifications of this employee.
• A job with less pay that is acceptable to the employee’s health level.

Alternative jobs and vacancies must also be provided to the employee against signature; upon reaching an agreement, additions (changes) to the employment contract and an order to change the salary portion are drawn up.

How to correctly draw up an order to change an employee’s salary

This order does not have a unified form, so it can be drawn up in any form on, and it must contain the following information:

• Information about the organization and document details, which are entered in the chronological order specified in the book of registration of orders in the organization.
• City of compilation and date of the document.
• The text of the order itself indicates the changes being made, and it is necessary to reflect a link to the base document and justify the need for this action. For example, due to changes.
• At the end of the document, fields are left for the manager and employee to sign.

After the order is issued, it must be signed by both parties - both the employer and the employee.