How to register a cash register in the tax

The new version of the law 54-FZ obliges to install a checkout terminal for almost all organizations and individual entrepreneurs. But buying and installing a CCP is not all: it requires mandatory registration with the tax office, so you should know how this process takes place, what documents will be needed (a standard package or additional papers) for the CCP to be registered.

Documents for registration

To get started, the entrepreneur needs to prepare:

• passport for a cash register;
• application for registration of CCP (its standard form);
• service contract with a specialized center.

Important!Tax officials are not entitled to demand other documents.

The list is small, and there is no particular difficulty in collecting these papers - the passport comes with the CCP upon purchase, the contract with the CTO is concluded immediately after the purchase of the device, and the application can be submitted either on paper at any NI or on the website of the Federal Tax Service through the taxpayer's personal account .

Registration of a cash register in the tax office: a step-by-step algorithm

The whole procedure is divided into specific stages: submission of a ready-made package of documents, their registration, and then verification, inspection of the cash register, fiscalization, direct registration of cash registers.

It will happen like this:

1. Documents are collected in a folder (real or virtual in case of online submission) and submitted to the NI at the place of residence or through a personal account on the official website. After that, they are transferred to the registration department, where NI employees check everything for correct filling and evaluate the completeness of all submitted papers. If discrepancies are identified, additional time will be required to eliminate them, which is immediately reported to the entrepreneur. If there are no discrepancies, the device is given for inspection.
2. The tax officer will inspect the device, assess its serviceability, check if there is a seal from the central heating service. After that, CCP will make fiscalization.
3. The procedure for fiscalization of cash registers is carried out in front of the tax inspector, the owner of the cash register and the CTO employee, with whom a contract for servicing the cash register has been concluded. During the operation, the memory of the device will be filled with data that will be printed on the receipts: TIN, registration numbers, passwords, dates of registration. To check the performance and results, a check for 1 ruble will be broken. 11 k., Z-report and data from memory were taken. If the tests are successful, the CCP is sealed and registered.
4. When registering the device, it will be assigned an individual number, reset to zero, and then the reset of the control counters will be registered. The result of registration is displayed in the KM act No. 1, in two copies - for individual entrepreneurs and for the TsTO.
5. All data on cash registers will be transferred to the registration card of the cash register. If during the operation of the cash register any data changes or the device is deregistered, all such changes must be indicated in the registration card.
6. The cash register is now ready for use.

Read also: Inventory of cash on hand

It is possible to register the device in 1, maximum - in 5 working days, everything will depend on the employment of tax employees.

How to register a cash register

If such violations are found, then registration of the CCP will not take place:

• the device is not registered in the state register of KKT or it does not have the required work permits;
• CCP is faulty or damaged;
• KKT is not serviced and does not have a TsTO seal.

Application for registration of KKT

The application form has its own form - KND 1110021, it can be issued by a tax inspector or can be found in the public domain on the Internet.

Important! The application form for registration, re-registration and de-registration of cash registers is the same.

When filling out, you cannot skip cells on any of the three sheets.

Filling in the title section - information about the organization and individual entrepreneur

The first field - "TIN" - here you need to enter the individual tax number issued during the registration of entrepreneurial activity. The field is the same for both individuals and organizations, so legal entities put dashes in the last two cells. The next group of cells is "Checkpoint". Here, organizations prescribe their code or the code of a separate subdivision. Individuals put dashes - they do not fill out this part.

The field “Submitted to the tax authority (code)” is used to indicate the code of the territorial tax authority where the CRE is planned to be registered. The code must be provided by the tax authorities. The group of cells "Document Type" is filled with a code of six digits, each of which has its own meaning.

The first digit is the reason for the application:

• 1 - registration;
• 2 - re-registration;
• 3 - deregistration.

The next five digits are the code for the reason for re-registration of the cash register. They are filled in the binary system - "1" (yes) or "2" (no). At the first registration and deregistration, all cells are filled with "2".

Here are the options for completing this field:

• 1 / 2 2 2 2 2 - registration;
• 2 / 1 2 2 2 2 - re-registration when changing the address of the CCP installation;
• 2 / 2 1 2 2 2 - when switching to service in another CTO;
• 2 / 2 2 1 2 2 - when replacing the ECLZ unit;
• 2 / 2 2 2 1 2 - when replacing the fiscal memory;
• 2 / 2 2 2 2 1 - other reasons;
• 3 / 2 2 2 2 2 - deregistration.

In the "User Name" field, enter the name of the organization or the full name of individuals. The field "Code of the type of economic activity according to the OKVED classifier" is intended for the code according to the OKVED classifier, according to which the enterprise or individual entrepreneur operates.

Did you know? Data on the type of activity can be found in an extract from the USRIP for individual entrepreneurs or USRLE for organizations.

From the data in the "Application submitted" field, you can understand who submitted the document:

• organization;
• separate division of the organization;
• individual entrepreneur.

In the "Contact phone number" field, enter the phone number by which you can contact the entrepreneur or organization. The number is indicated in any convenient format. Field "On pages" - here the number of pages in the application is indicated. In the field "With the attachment of supporting documents or their copies" is put the number of sheets of documents-attachments that are submitted along with the application.

Read also: How to issue a refund at the checkout

In the part “I confirm the power of attorney and the completeness of the information specified in this application”, you must enter the full name of the head of the legal entity or individual entrepreneur, the signature of the person submitting the document and seal everything. If the document is submitted by an authorized person, you must indicate on the basis of which document it acts, and add a copy of this document. The marked fields and sections are filled in by the tax officer.

Completing section 1 - CCP data

The "TIN" field and the "KPP" field are filled in the same way as on the first sheet:

1. Line "010" - here you need to register the model of the cash register. You can find it in the ticket office passport, registration card, on the case.
2. Line "020" - the number received at the factory is put here.
3. Line "030" - data about the year of issue.
4. Line "040" - cash register software version.
5. Line "050" - data of the CCP identification mark.
6. Line "060" - passport number.
7. Line "070" - ECLZ number.
8. Line "080" - registration number of EKLZ (when applying for registration, this line is optional).
9. Line "090" - it indicates whether the cash register is part of a payment terminal (ATMs, terminals in stores, etc.), the number "1" (yes) or "2" (no) is entered.
10. Line "100" - is filled in if line "090" contains "1". The internal registration number of the payment terminal is put here.
11. Line "110" - the number of the payment terminal, if line "090" contains "1".
12. Line "120" - filled in by an employee of the tax office. An access code is set to enter the tax inspector mode.
13. Line "130" - here you need to specify data about the central heating service.
14. Line "140" - the TsTO TIN code is put.
15. Line "150" - the number of the contract with the CTO and its validity period.
16. Line "160" - accounting and individual number of the stamp-seal, which was placed in the central heating station.
17. Line "170" - the number and year of issue of the SVK are prescribed.

Did you know?The signature of the applicant and the date of submission are placed in the cells at the bottom of the sheet.

Completing section 2 - address of the CCP installation

The "TIN" field and the "KPP" field are similar to the previous sections. The following cells are filled with address data where the cash desk will work. In the line "Name of the place of installation of the CCP" you need to write the type and name of the outlet where the cash register will be placed, for example, the Orchid store, the Uyut cafe, etc.

If the office space is rented, then the landlord's data is also needed: name, TIN, number and date of the beginning and end of the lease agreement. When operating a cash register as part of a payment terminal (ATM), the data of the organization accepting payments are needed: the name of the organization, TIN, number and date of the beginning and end of the contract. All data is certified by a signature at the end of the page.

Removal of cash register from registration

It is necessary to remove the CCP from the register in the same inspection where the device was registered. For this, the following documents are submitted:

• CCP registration card;
• journal of the cashier-operator (form KM-4);
• cash register passport and EKLZ passport;
• maintenance call log.