Form of power of attorney to receive goods or material assets

The responsibility of an employee for the material values ​​entrusted to him upon receipt is documented by a special document - a power of attorney of a special form. The power of attorney is a legal document, the compilation of which is controlled by the management of the enterprise, with the participation of the accounting department. The document is drawn up according to special regulations, each item entered has a certain meaning. If the document contains filling errors, then in disputable cases the legal inconsistency of the power of attorney may be recognized.

To avoid conflict situations and unreasonable liability, you should consult with a lawyer. A qualified lawyer who knows the Code of Civil Procedure of the Russian Federation and has practical experience in drafting legal acts will help write a power of attorney to receive the goods. In addition, consultations on document management and filling out legal documents are available on our website.

You can use the online consultation at a convenient time for the client. Help is provided free of charge, just call the hotline or leave a question in the designated form. A lawyer will provide up-to-date information that will help you quickly resolve your problems.

The document can be printed or filled out by hand, written in a simple form on behalf of the head or owner of the enterprise. Samples can be found on the Internet, a certain circumstance should be taken into account. The form is selected according to need: one-time or regular use. The form is filled out on both sides, the following mandatory information is entered:

• OKPO code of the organization or individual entrepreneur, installation details;
• date of drawing up and period of validity of the issued power of attorney;
• personal information about the person providing the document, most often the recipient of the goods and the payer;
• grounds for making a formal demand (supply agreement, agreement or other obligations);
• information about the received product.

The head of the organization and the chief accountant put their signatures, the date of compilation is written and a seal is applied. By law, the maximum period of validity of a power of attorney to receive goods cannot exceed 3 years. In practice, a legal certificate is issued for a month, then extended if necessary. Official paper has no legal value in the absence of the date of issue and the main seal of the enterprise. The power of attorney may display the number of the waybill, according to which the goods or other material assets are received.

A legal document that allows an employee to receive goods refers to certificates of strict accountability. They keep records, write out and accept for storage from the contractor in the accounting department of the enterprise. The power of attorney form is issued to the financially responsible person against receipt, a special journal is kept, which displays information about the issuance and cancellation of valid powers of attorney.

During audit and tax audits, the register of powers of attorney is checked without fail. The journal is numbered and stitched, as it is the main argument in disputable situations related to violation of liability. Each power of attorney is displayed in a specific order, Document information must include:

• date of issue of the power of attorney to receive the goods;
• period of validity of the document;
• registration data of the supplier or seller;
• personal, passport data of the recipient;
• the signature of the trustee and the date of receipt of authority.

The mandatory storage period is considered to be a period of 5 years, the responsibility for the use and archiving lies with the attorney and the accounting department. If we are talking about an individual entrepreneur, then in order to receive the goods, he does not need to draw up a power of attorney, it is enough to present a certificate or other personal identification. According to the rules, such a power of attorney is issued to a civilian. An order to receive material assets in the case of a legal entity is executed in a different way.

Currently, it is possible to write, store and present a power of attorney in electronic form. Filling is carried out using the 1C accounting system and has a standard sample. You can make an order not only for an employee of the company, but for a third party. This option requires a special note in the power of attorney, indicating the legal relationship between the organization and the citizen.

The power of attorney to receive goods and materials must provide information about the received material values. The quantity is put down in numbers and in words, indicating the unit of measurement, written on the back of business paper. If there is an invoice or other accompanying document, you will need to indicate the invoice number without the mandatory listing of the goods. The document can be drawn up in a free or unified form, but the mandatory data is written in any case. Free form is allowed when working between citizens, legal entities must fill out a power of attorney in accordance with the established regulations.

The enterprise has the authority to develop its own form, which includes basic and additional information that reflects internal specifics. If the power of attorney is obtained from an individual entrepreneur, then the passport data of both parties and the TIN of the principal are indicated. When issuing a power of attorney for a forwarder or driver to receive funds and drive a car, two samples will be required. It will not be possible to list all the appointments in one power of attorney, since various official duties are confirmed.

If the power of attorney confirms the full transfer of rights (general), then notarization is required. The company is recommended to draw up a document on an official letterhead, which indicates the details, name and postal address.

How to issue a power of attorney to a representative from an individual entrepreneur?