How to register an online cash register - instructions

An innovation next year for many business entities in the implementation of their activities will be the mandatory use of online cash registers. Online cash registers, what they are and who will use them - we will consider here in more detail. By them, we mean cash registers that will transfer all information from these machines to the tax office in real time through the OFD.

It was possible to switch to the new equipment on a voluntary basis as early as 2016. But since the beginning of February 2017, it is no longer possible to re-register or register the old cash register.

It is also impossible to continue working simply by changing the ECLZ. In this regard, entrepreneurs and companies that have approached the deadline for re-registration of existing devices are required to remove them from the register and purchase a new online cash register.

At the moment, taxpayers who are on a general regime or a simplified regime are required to use new types of devices without fail - that is, those who need to take into account the income received to calculate the tax.

All those who have currently been exempted from fixing revenue on a cash register - using UTII or having bought a patent, must begin to apply it from July 2018 without fail.

Attention! Also, from March 31, 2017, traders selling beer and alcoholic beverages were introduced, regardless of the taxation system. This means that if UTII is applied and alcoholic beverages are sold, the cash desk must be used. At the same time, the new device must also be able to work with the EGAIS system.

In what cases can you not use online cash registers?

The use of online cash desks is mandatory, but in some cases they may not be carried out, but this list is strictly limited and is not subject to arbitrary expansion. In this case, several factors will be taken into account - from the lack of the ability to connect to the Internet, to a subjective assessment of trade relations.

These cash registers may not apply the following categories:

• Church organizations.
• Credit institutions that use ATMs in their work.
• Sellers of magazines and newspapers.
• Porters at airports and train stations.
• Persons who carry out retail trade.
• Entities engaged in the sale of ice cream and draft soft drinks.
• Drivers and conductors who sell tickets.
• Sellers at retail fairs and markets.
• issuers of securities.

In addition, CCP may not be used by individual entrepreneurs who care for and look after the sick and children, who repair shoes, as well as rent out real estate.

This preference can also be obtained by pharmacies and shops located in hard-to-reach places and far away. If they issue settlement documents to buyers, then they have the right not to use new cash registers. This is due to the lack of Internet in such places. But stores located in urban-type settlements and regional centers will use new equipment on a common basis.

If the stores are located in areas where the Internet is completely absent, they will carry out their activities using conventional cash registers.

Is it possible not to use the cash register freed?

Entrepreneurs and firms that did not use cash registers at the time the new law came into effect may continue not to use them until July 1, 2018. From now on, they will be required to be used without fail, even if the subjects were previously exempted from it.

Thus, online cash registers will be relevant only after two years. In the same way, there is no need to purchase online cash desks for, as well as those who, instead of punching cashier's checks, issue BSOs.

The cost of upgrading cash registers can be used as a tax deduction, but not more than 18,000 rubles for each machine.

The cost of online cash desks and services

From July 1, 2017, it will be possible to use only those cash desks that can transmit information about punched checks. But this does not mean that you will have to buy a new online cash register for this. Some models will simply be improved by installing a fiscal drive and special software. Unfortunately, it is currently difficult to estimate the cost of a complete replacement, however, cash register manufacturers assure that online devices will be comparable in price to the old ones.

However, the benefits for organizations when using new types of devices will be obvious. Firstly, there will no longer be a need to conclude an agreement with a service company without fail. In addition, the procedure for registering a cash desk in the tax office will be simplified.

At the same time, it will be necessary to conclude an agreement with the OFZ operator, which will be an intermediary between the company and the tax office. Approximately, the cost of such services will be about 3000 rubles per year. Also, the outlet will need to provide an Internet connection.

The average price of servicing a cash register is now 6,000 rubles a year. Thus, the savings from switching to an online cash register from 2017 will be up to 3,000 rubles annually.

What do you need to register an online cash register?

Before you start the procedure for registering a new cash register, you must, of course, select and purchase the device itself. There is a register of approved cash registers, which can be found on the website of the Federal Tax Service.

When choosing a cash desk for work, it is necessary, first of all, to take into account the planned range of goods, as well as the number of transactions per day. Separately, it is worth highlighting special cash desks for online stores that do not print out a paper receipt, but at the same time send its electronic version to the client's mail.

By law, the new technology has the function of transmitting information about each check via the Internet to the tax office. Therefore, you need to immediately choose how exactly the connection will be made - through a SIM card of a mobile operator, through a wired or wireless Internet connection.

Attention! Most tax authorities insist that the registration of new cash desks is carried out only electronically using the "Taxpayer's Personal Account". In order to use it, the organization or entrepreneur must have a qualified digital signature. It can be obtained from one of the operators with the appropriate license. It usually takes several days to issue a digital signature.

On the computer from which the registration will be made, a special encryption program "Crypto-Pro" must be installed. A license for its use can usually be purchased from the same company where the EDS order was made.

Access to the site of the tax should be carried out only with the help of Internet Explorer at least version 7. However, it is recommended to immediately update it to the latest available.

How to register an online cash register - step by step instructions

The tax office requires that the cash register be registered only with the help of a personal account. This can be done on your own, or for an additional fee at the dealer or in the service center of the devices.

Registration on the site of the operator of fiscal data

Before starting the procedure for registering a cash desk, you need to choose an intermediary who will store information about punched checks and transfer them to the tax service. At the same time, such a company must have appropriate accreditation - permission from the tax authority to perform all these operations. A register of such organizations is available on the tax website, which anyone can view. As of April 2017, it included five companies.

Registration for each of these operators does not differ in essence. However, a personal account can provide various options for viewing and processing punched checks. If possible, before registering, it is best to try each of the operators in demo mode and then choose the one that will be more convenient for the rest.

During registration, it will be necessary to indicate the name of the company, legal address, TIN and OGRN codes, contact information. Sometimes registration is required to be confirmed by an electronic signature, which must also be qualified.

Conclusion of an agreement with OFD

After completing the registration in your personal account, you need to draw up an agreement with the OFD. To do this, you must click on the button or select the menu "Conclude an agreement".

Primary information will be obtained from the electronic signature - the name of the company, TIN and OGRN. The rest will need to be entered manually. These include, in particular, a document that gives authority to the head, legal and actual location addresses. It is important to indicate the address correctly, since all the necessary documents will be sent to it in paper form - invoices, certificates of work performed, etc.

After drawing up the contract, it is usually sent for approval to the OFD employees, and after their approval, it can be signed. This action can be performed using a qualified EDS.

Get access to the personal account of the OFD

After the agreement between the user and the OFD is signed, you can fully use your personal account. Currently, it does not contain any information - they will begin to accumulate only after registration and connection of the first cash register.

Usually, using a personal account, you can get the following information:

• Checks punched at the checkout, from the contents (in quantitative terms). A check can usually not only be viewed, but also downloaded electronically;
• Reports confirming the opening and closing of shifts;
• List of cash registers connected to this OFD;
• Reports of different content - about punched checks, the average price of a check, the average number of checks for a period of time, etc.;
• Employees who have access to personal account information. It is possible to indicate which functions this or that employee has the right to use;
• Exchange of documents between the user and the OFD - contracts, acts, invoices, etc.

The functions that can be used in your personal account may be different for different OFDs.

Registration on the site tax ru.

Registration of an online cash desk in the Federal Tax Service is carried out mainly through a personal account on the tax portal. To access it, you need to use qualified.

In the case when the personal account on the nalog.ru portal is not open for the taxpayer, you must first carry out the opening procedure. Access is via a direct link from the IFTS website. It should be borne in mind that the personal account for a legal entity and an entrepreneur have differences.

As soon as you have logged into your personal account, you should click on the “Cash register equipment” tab, and then the button that has “Register CCP” on it.

After that, a window will appear in which data are sequentially entered:

• The address where the online cash register will be installed for use - it must be complete.
• Name of place of use. It is chosen randomly. You can name, for example, store number 1, etc.
• Model of the online cash register, as well as its serial number. The brand of the device is selected from the drop-down list. If there is no KKA model in it, then this means that the list is searched incorrectly or the device located at the company is not allowed for use.
• Model of the fiscal drive and its number.
• It should be noted, if necessary, a special mode of using the online cash register (online store, delivery or peddling trade). When the normal operating mode of the cash register is assumed, nothing needs to be set here.
• The name of the FD operator - it must also be selected from the drop-down list of registered operators with accreditation. TIN OFD will be filled in automatically.

Next, you need to check all the information entered and if everything is correct, click on "Sign and send." To this request, the IFTS should send a response, which, upon successful registration, will contain the number assigned to the online checkout. This requisite will need to be used in the future when registering a cash register with the OFD.

Attention! The KKA number received from the tax number must be entered into the device. After that, a special check will be printed at the online checkout, in which it will be indicated. Next, in your personal account, you need to click on “Complete registration” and in the pop-up window from the printed receipt, enter the appropriate data: date and time, fiscal document number (FD line) and fiscal sign (FN line). After that, the cash register will be ready for use.

Registering a cash register with OFD

Setting up an online cash desk with a FD operator is carried out on his website. A representative of a company or individual entrepreneur needs to go to his personal account. Then using the buttons "Add cash register" or "Register device". This action can be performed only after the online cash register has been registered in the taxpayer's personal account and the IFTS KKA has been assigned a number.

In the drop-down box, fill in the following information:

• The number of the KKA, which was assigned to him by the tax authorities when he was registered.
• The number of the online cash desk assigned to it by the manufacturer. It can be viewed in the passport of the device.
• The model of the online cash desk, it is also indicated in the passport.
• The number that is on the fiscal drive. It must be recorded in the cashier's passport.

The FD operator may also offer additional services. This includes, in particular, reminders that the expiration date of the fiscal accumulator is approaching, or that the cash register has not been used for a long time.

In the system, each online cash register is allowed to be called some kind of short and convenient name, so that it is convenient to identify it, and to compile reports on its work. It is proposed for enterprises with several trading places to assign names to devices based on location. It can be the name of a store, street, locality, etc.

After registering the cash register in the system, you need to draw up an invoice for paying for the operator's services, according to the selected tariff. It is generated automatically.

Attention! The activation of the cash register will be carried out after the full payment of the bill, only then the online cash register will be able to transmit information and checks will be made on it.

As soon as the paid period ends, the business entity will again need to repeat the entire procedure for generating an invoice for payment.

Do I need to keep a cashier-operator journal for online cash registers?

The use of old-style cash registers implied the need to fill out a special journal of the cashier-operator, which was issued for each cash register and recorded the cash proceeds punched on this machine for each day or shift. A separate form was approved for him.

Attention! In September 2016, the Federal Tax Service issued an explanatory letter in which it acknowledged that keeping a journal of a cashier-operator is no longer mandatory. This is due to the fact that all the necessary data on transactions performed at the online checkout are transferred to the server of the FD operator.

However, if an economic entity has such a need, then for internal purposes it can continue to keep a journal of a cashier-operator.

The new legislation provides for a number of mandatory documents that must be drawn up when using online cash registers. Such forms include reports on the status of settlements, on the opening or closing of a shift.