How to register an online cash desk in the tax

Since the beginning of 2018, more than 1 million online cash desks have been connected in Russia. About 1.2 million more entrepreneurs received a deferment until 2019. However, it is better to think about buying and registering a cash desk with the IFTS in advance in order to avoid haste and unnecessary expenses.

We will tell you how to register an online cash desk with the tax office, as well as how to avoid unnecessary expenses (and even increase profits!) When automating your business.

54-FZ: use of online cash registers, deductions for purchases

According to 54-FZ “On the use of cash registers”, legal entities and entrepreneurs must send settlement data to Federal Tax Service - with the help of fiscal data operators (OFD). For this, online cash desks are used - with Internet access and a fiscal drive (FN). As a result, transparency of settlements is ensured, it is easier for the state to control business and collect taxes.

Important! Entrepreneurs on a patent and UTII can receive compensation for installing online cash registers (349-FZ). The benefit is provided in the form of a tax deduction in the amount of up to 18,000 rubles for each cash desk.

Step-by-step instructions for registering an online cash desk in the tax

To register cash registers (CREs), you do not have to go to the tax office. The law provides for two ways to register an online cash register with the tax :

You can “the old fashioned way” submit an application in paper form to any territorial tax authority. However, this will take a lot of time.

You can register a cash desk in your account on the website of the Federal Tax Service (FTS). In this case, you will need a qualified electronic signature (the cost of obtaining an digital signature for registering online cash registers is about 1,500 rubles).

To save time, it is better to use online registration. Let's take a closer look steps to register on the FTS website:

1. Contact an accredited certification center and obtain a qualified electronic signature. It is issued only in the name of an individual entrepreneur or the general director of a legal entity (there is a list of such centers).

2. Make sure that your online cash register and fiscal drive are registered in the register of the Federal Tax Service and are suitable for work. You can check on the website of the tax service, for this you will need to specify the model and serial number of the cash register and fiscal drive.

3. Connect the cash register to the Internet - wired or mobile.

4.Conclude an agreement with the selected fiscal data operator. The list of operators is presented on the website of the tax office. The cost of their services - an average of 2500 rubles a year for one cash desk.

5. Fill out the form in your personal account on the website of the Federal Tax Service. Within 5 working days, receive a registration card for cash registers, signed with an enhanced qualified electronic signature of the Federal Tax Service.

6. Print a fiscalization report at the checkout, transfer the data from the report to the Federal Tax Service through a personal account or through a fiscal data operator.

7.Check if your cash desk transmits OFD data. This can be tracked in your personal account on the OFD website.

Be careful not to make mistakes when registering, because some data cannot be changed if it is entered incorrectly. If incorrect information was provided, then, regardless of the reason, the entire registration will have to be re-registered. At the same time, in some cases, the fiscal drive will also have to be bought again - the old one will no longer be valid. A fiscal accumulator with a validity period of 15 months costs from 7,000 rubles, for 36 months - from 10,000 rubles. Do not delay this process so as not to violate the registration deadlines.

That's why Most entrepreneurs do not register cash registers themselves and do not activate them, but order this service at service centers.

Leading developers offer turnkey cash registers at a bargain price. For example, when buying LiteBox (Lightbox) smart terminals, you can use the checkout activation service, which includes connecting to a fiscal data operator, registering with the tax office, fiscalization and instructing employees). Choose a cash desk for your business:

What not to do

Don't Ignore Changes in the Law. The transition to online cash registers, according to 54-FZ, is mandatory for everyone, with the exception of just a few categories of business (trade at fairs and exhibitions, the sale of draft soft drinks and vegetables at random, shoe repair, school meals, etc.). Entrepreneurs and organizations covered by the exemption can use online checkouts if they wish. A complete list of exceptions is presented in 54-FZ, but for most enterprises the law says unequivocally - an online cash desk is necessary.

Please note that some entrepreneurs have been granted a deferment: they do not need to connect cash desks in 2018, but by July 1, 2019, the automation requirement applies to them. Who received the deferment:

entrepreneurs on UTII or a patent without employees in the field of catering, trade and vending;

organizations and businesses that provide services to the public.

For the lack of an online cash register, a rather large fine threatens (from 10,000 rubles for individual entrepreneurs, from 30,000 rubles for organizations). There are also penalties for not issuing a paper check or refusing to send an electronic check to the buyer (2,000 rubles for individual entrepreneurs, 10,000 rubles for organizations).

To protect your business from fines, you should carry out automation within the time frame established by 54-FZ.

Don't put everything off until the last minute.If you have to connect an online cash register from July 1, 2019, then you need to select and buy a suitable cash register in advance. This way you can avoid haste, understand the characteristics of online cash desks and train your employees how to work with new equipment. In addition, you have the opportunity to take advantage of advantageous complex offers and save several thousand rubles.

How to use changes in the law to increase profits

Most modern online cash registers can be connected to an inventory accounting program to automate all routine processes in trade. For example, LiteBox checkout developers offer an inventory accounting service that allows you to keep inventory records, purchases, analytics, marketing, work with reports and documents, and remotely control the store from anywhere in the world. We bring to your attention some useful functions of goods accounting:

Easy to add products to the nomenclature. After scanning the barcode, the program will automatically find the product in the global directory (more than 700,000 items) and automatically create a product card.

Quick inventory.Accounting for the balance of goods is carried out in real time, they can be grouped and unloaded by category. As a result, you can reconcile in parts without closing the store.

Automation of ordering goods and pricing. Program generates invoices for the order, taking into account the speed of sales and receipt of goods. In addition, you can set a % markup or a fixed price for a product, a group of products, different outlets. When accepting goods, you do not have to enter the price manually - you will save time and avoid mistakes.

Remote control.Through your personal account, you can track the start and end times of the shift, the average check, how much money is in the cash register, the number of returns, and the activity of each seller from anywhere in the world.

Loyalty programs.The program makes it easy to manage promotions and bonus programs to attract customers.

Everything for working with EGAIS and FGIS "Mercury".Stores that sell alcohol and agricultural products (meat, dairy products, etc.) can keep records in EGAIS and FSIS "Mercury" directly in the interface of the inventory system. Accounting is automated, as a result, you spend a minimum of time and comply with the requirements of the law. At the same time, modules for working with EGAIS and FGIS "Mercury" are included in the cost of the program, you do not need to pay anything extra.

Installing smart terminal Lightbox » with an inventory system, you get the opportunity to automate trade at the level of a large retail chain and increase profits by an average of 5-15%.

Learn more about the cash register and inventory service " Lightbox " on the site !