How to register an online cash desk at the tax office and at the OFD: step by step instructions

In 2016, regulations were adopted that rebuilt the entire system of CCP work, bringing it to a new level. According to them, the receipt of cash proceeds by most business entities should be carried out through equipment that not only prints checks, but also transmits data from them to the Internet. At present, it is important to know how to register an online cash register correctly, as failure to follow the procedure will result in refusal of registration.

There are the following terms of transition to new cash registers:

• Since 2016, on a voluntary basis, it was possible to register a cash register with Internet access for any business entity.
• February to June 2017 (transition period)- at this time, all subjects who have run out of ECLZ on old cash registers should start using new cash registers, since the old devices have ceased to register. At this time, the subjects were switching to the USN and OSNO, since the use of cash registers is mandatory for them, and ECLZ was not registered after February.
• From March 31, 2017- In the amendments and comments to the legislation on online cash desks, the obligatory use of these machines by sellers of alcoholic beverages was established. At the same time, beer and low-alcohol cocktails were equated to alcoholic products. An exception was only received by entities that sold beer and used and.
• From July 1, 2017 - from this date, all business entities applying the general and simplified taxation system were required to start using online cash registers.
• From July 1, 2018 - All enterprises and individual entrepreneurs must start using online cash desks, regardless of the taxation system used. That is, from this date, online cash registers must apply IP for UTII and PSN, as well as legal entities for UTII.

What you need to register an online cash register in 2018

The main step to switch to the use of new technology is to buy an online cash register or upgrade an existing cash register. A list of cash registers that can be used in the new business environment is posted on the website of the tax authorities.

When deciding to purchase a new cash register, the following points should be considered:

• How many planned checks will be made through this device;
• What nomenclature of goods, services, works exists at the enterprise;
• Is there any trade at the enterprise via the Internet, since for these purposes it is necessary to purchase specialized devices that do not print checks, but send them to the buyer at the email address indicated by him.

The requirements of the law suggest that online cash desks will transmit information via the Internet to regulatory authorities. Therefore, you will need to choose a method of connecting to the Internet before purchasing. This can be done through mobile communication using SIM cards, through a local wired or wireless connection (WI-FI).

Attention! Currently, the Federal Tax Service strongly recommends that online cash registers be registered only electronically, using the Taxpayer's Personal Account. In this regard, the company or entrepreneur must have a qualified one.

If it is not available, then the subject will first need to purchase it from a special operator, who must have a license to do so. It will take several days in time.

In addition, for electronic registration, you will need a computer on which the licensed Crypto-Pro encryption program must be installed. It can also, as a rule, be bought from the same special operator who offers to purchase an EDS.

Working with EDS requires the mandatory use of the Internet Explorer program, while according to the requirements, in order to be able to work normally on the Internet, its version must be 7 and higher. However, it is recommended to update the program to the latest version, since it takes into account all the necessary nuances of working with EDS.

How to register an online cash register - step by step instructions 2018

INFS establishes requirements according to which registration of online cash registers must be carried out electronically. The subject can carry out this procedure on his own, or contact a specialized company that will register the CCP for a fee.

Video instruction

Registration on the site of the operator of fiscal data

The use of online cash desks assumes that the information transmitted by them will be stored by a specialized custodian, he is called the fiscal data operator. He carries out not only its storage, but also, if necessary, transfers it to the Federal Tax Service.

Requirements are imposed on FD operators, according to which they must obtain accreditation from the tax authorities, permission to carry out certain actions in this area.

The website of the tax authorities contains an up-to-date list of such operators. As of July 11, 2017, it included 12 organizations. Whatever FD operator the subject chooses, registration on its website follows a standard procedure, which is not much different from the procedures of other similar companies.

Attention! Nevertheless, personal accounts in terms of functionality when processing data on punched checks can differ significantly. In order not to make a mistake with the choice of an operator, it is recommended to view the review material, which will show what opportunities this or that company provides.

When registering on the website of the OFD operator, you will need to enter data on the name of the business entity, its legal address, registration codes of PSRN and TIN, contact information (telephone, etc.). It may be necessary to confirm registration on the data operator's website using a qualified digital signature.

Conclusion of an agreement with OFD

After completing the registration procedure, you need to draw up an agreement for the provision of services with OFD. This can be done by clicking on the button or link "Conclude an agreement".

Important! To conclude an agreement, a qualified digital signature must be installed on the computer. It will first need to be obtained from a special operator.

The site can get all the basic data from the signature - name, PSRN, TIN. Everything else will need to be entered manually - legal and actual addresses, information about the document establishing the powers of the head, bank details.

It is very important to indicate the address completely and correctly - acts of work performed and other paper documents will be sent to it further.

After filling in all the columns, the contract is sent to the responsible employee of the OFD. After checking and, if necessary, making changes, the contract can be signed using an EDS.

Get access to the personal account of the OFD

You can fully use the capabilities of the office of the OFD website only after signing an agreement with the operator. At the beginning, it will not contain any information, since no device is connected to it yet.

As soon as the information of at least one cash desk is indicated in the account, the following opportunities will open:

• Viewing checks punched on this device, their contents (name of goods, price, quantity). At the same time, the check can not only be viewed, but also printed and sent by e-mail;
• Reports of opening and closing shifts on the device;
• Cash desks that are serviced in this OFD;
• Reports of various content - the number of broken checks, the average number of checks per day, the average amount of a check, etc.;
• Employees who have access to a personal account. At the same time, for each of them, you can specify your own access rights;
• Exchange of forms between the client and OFD - acts, invoices, contracts, etc.

Attention! The list of functions provided by different OFDs may vary.

Registration on the site Tax ru

Registration of an online cash desk in the Federal Tax Service is currently carried out exclusively electronically through the tax website. To gain access to it, an organization or entrepreneur must have a qualified signature.

Important! The signature used to participate in government auctions is not suitable for these purposes.

If your personal account has not yet been opened, then this can be done using the link on the main page of the tax website.

For individuals, entrepreneurs and firms, there are different personal accounts:

After you have logged into your personal account, you need to point to the “Cash register equipment” item, where you click on the “Register CCP” button.

On the page that opens, enter the following data:

• Full address of the place within which the cash register will be used;
• The name of the place of use. It is entered arbitrarily, but must accurately reflect the installation location. For example, “Cashier Room”, “Accounting”, “Household Goods Store”, etc.
• Machine model and serial number. The model must be selected from the drop-down list. If it is not there, then either the search was performed incorrectly, or this device cannot be used (for example, it is not an online cash register, has not been registered with the Federal Tax Service, etc.);
• Model of the installed fiscal drive and its serial number;
• If the use of the device involves special operating conditions, for example, in the delivery trade, or for an online store, then this should be noted in the proposed list. In normal operation, nothing needs to be selected;
• The name of the desired OFD must be selected from the list. It contains only those operators who have received a license to carry out this activity. After selecting the TIN, it will be substituted automatically.

After that, you need to check all the specified information again and click on the "Sign and send" button. After some time, an answer from the Federal Tax Service will automatically come, in which, in case of successful registration, the assigned number will be indicated. It must be written down, since the number will need to be further indicated on the OFD website when connecting the device.

Also, the number must be entered into the device itself, after which the cash desk will print a special check with the registration parameters. In the personal account of the Federal Tax Service, you need to click "Complete Registration" and enter the details of this check in the drop-down window - date, time, fiscal document number (FD), fiscal sign (FN). This will complete the checkout.

Registering a cash register with OFD

Registration of a new device with OFD is carried out directly in your personal account. You should go into it, and then select the button "Register the device", "Add cash register", or another with the same meaning of the action.

Important! You should connect the cash register in your personal account only after the online cash register has been registered in the taxpayer's personal account and a number has been issued to it.

In the window that opens, to add a cash register, you must specify the following parameters:

• Registration number of the Federal Tax Service, which was issued upon its registration;
• The number of the device that was assigned to it at the factory. This number is usually indicated on the box office itself or in the passport;
• Device model. Similarly, it can be found both on the sticker on the cash desk and in the passport;
• The number of the installed fiscal drive. Its master had to indicate the cash desk in the passport, or provide a separate document for the FN itself.

Often, when registering a cash register, the operator offers to immediately activate free services - a notification of the end of the paid period, a message that the device has not been used for a long time, etc.

Usually, a connected checkout can be given a clear short name (for example, “Shop on Lenina”). This allows you to quickly identify it, easily generate reports, etc. A taxpayer who has several cash registers can assign names to them based on location - by the name of the store, street, city, etc.

Attention! Upon completion of connecting the cash desk, an invoice for payment for OFD services is automatically generated (most often for a quarter or a year). The checkout will be activated automatically only after payment of this invoice. From now on, it will be possible to punch checks on it, and they will be transferred to the Federal Tax Service.

At the end of the paid period, the procedure for generating and paying an invoice will need to be repeated.

Do I need to keep a cashier-operator journal for online cash registers?

Previously, when using cash registers equipped with ECLZ, the cashier was obliged to keep a special register - a journal of the cashier-operator, for which a special form was developed. This document assumed a daily or shift reflection of revenue for this cash register. Information for the log was taken from the Z-report.

Back in 2016, at the beginning of the voluntary use of online cash registers, the Federal Tax Service published a letter in which it announced that it was not necessary to continue using this magazine. This was due to the fact that each check was transferred via the Internet, first to the operator, and then to the tax office. As a result, the Federal Tax Service always has complete information on the movement of funds at the checkout.

However, if the taxpayer considered it necessary, he can continue to generate a cashier's journal daily. But this should be recorded in internal local documents. The procedure for voluntary journaling is no different from what was previously adopted.