Power of attorney to receive the goods - download the form

The release of products manufactured by the enterprise to the buyer is based on the concluded contract. The "Buyer" enterprise pays for the goods, and the supplier ships it to the buyer's representative on the basis of the presented power of attorney form, which is attached to the invoices.

The power of attorney entitles the representative of the enterprise to receive the goods, and the supplier to make sure that the buyer's employee has all legal grounds for this.

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Often in production, goods are received by employees of the supply department or another representative, such as a storekeeper.

The employee, for receiving inventory items, puts a signature on the invoices and transfers the power of attorney to the supplier. Power of attorney forms are strictly accountable documentation. Powers of attorney received from buyers are kept for five years.

How should a power of attorney be issued?

All columns must be filled in the power of attorney.

The name and details of the enterprise are entered in the document, all columns of the enterprise classification must be filled in.

Enter the full name and data of the passport of a colleague who is entrusted with obtaining the products of another enterprise. The form of the power of attorney must contain a sample of his signature.

The power of attorney must be endorsed by the chief accountant and the head of the enterprise that bought the goods. Be sure to put a seal on the signature of the head. A list of inventory items is entered in the form, indicating the quantity, date of issue, expiration date of the power of attorney. The power of attorney cannot have erasures and corrections.

The records of issued powers of attorney are carried out in the following order:

• For one-time use - on the basis of a torn off form spine.
• By multiple - on the basis of entering credentials in a special registration journal.

The completed power of attorney form for the recipient is issued to him in a single copy against receipt.

There are three ways to fill out the power of attorney forms. First option- this is a classic way to fill out the form manually, as always. It is still most commonly used to fill out the power of attorney form.

You can fill in and print out the power of attorney using a computer in the forms of WORD, EXEL files. Very convenient way to fill. Especially if the power of attorney is always issued only to the same employee. The next time, when filling out, it will be possible to change only the number, dates of issue and validity of the power of attorney, information about the product.

The third method makes it possible to fill out a power of attorney using the 1C accounting program. This option can also be used repeatedly. Since all details and other data will be filled in automatically during the next issuance of forms.

Term

The law establishes an unlimited validity period for powers of attorney issued after September 1, 2013. For forms issued before this date, the validity of the power of attorney can last up to three years.

In practice, powers of attorney have, in most cases, a shorter validity period. In case of receiving the goods once, the power of attorney is issued taking into account the period of its export. The maximum period of validity of the power of attorney for a single receipt of goods cannot exceed two weeks.

Reusable receipt of goods under one power of attorney provides for its validity within a month. With the beginning of a new month, a new form is issued.

At the end of the validity period specified in the power of attorney, it becomes invalid.

When a Power of Attorney is Not Valid

A completed power of attorney is considered invalid for the following reasons:

1. There are empty columns.
2. There are erasures or corrections in the form.
3. The signature of the head of the enterprise is missing.
4. The signature of the chief accountant is missing.
5. The power of attorney has expired.
6. Fuzzy or smeared enterprise seal.
7. Passport data does not match the data in the power of attorney.
8. If the supplier received information about the revocation of the power of attorney.

How to fill out a power of attorney

In order to correctly fill out the forms of powers of attorney, you need to know or have the following:

• number of the power of attorney;
• classification codes and details of the enterprise - the buyer;
• account number and date of payment;
• passport data and the position of the employee who is entrusted with the receipt of the goods;
• list and quantity of acquired inventory items;
• FULL NAME. chief accountant and head of the enterprise that paid for the goods;
• seal of the company - the buyer.

All fields are required to be filled in. The form of the power of attorney must be endorsed by the signatures of the chief accountant and the head. The signature of the head must bear a clear seal of the enterprise.

In a special accounting journal of powers of attorney in the form No. m-2a, it is necessary to enter information:

• registration number;
• date of issue;
• validity;
• position and surname of the person to whom it is issued;
• Supplier name;
• Account number;

In the line where all the information about the issuance of a power of attorney is entered, the recipient must sign it. After receiving the goods, a mark on the fulfillment of orders is put in it.

Accounting for powers of attorney form No. m-2 is carried out in chronological order according to the tear-off forms, which are filled in by the accountant of the enterprise.

Instruction

Filling in the forms of powers of attorney No. m-2a can be performed according to the following instructions.

1. Enter the number and date of issue of the power of attorney.
2. Write down the date until which the power of attorney will be valid.
3. The columns of codes, names, and details of the enterprise are filled in.
4. All columns that relate to the employee receiving the goods are filled in: position, passport data.
5. Information on the paid invoice is entered in the columns where you need to indicate its number and information about the product.
6. FULL NAME. manager and chief accountant.
7. Sign the sample signature of the recipient in the column.
8. Sign a power of attorney with the chief accountant and the head of the enterprise.
9. To seal.
10. Register in the register of powers of attorney and hand it over to the recipient of the goods against signature.

If for some reason the power of attorney was not claimed, then it is returned to the accounting department and kept for a year.

The execution of the power of attorney "m-2" is very similar to m-2a. The stub of the power of attorney form No. m-2 must be kept in the accounting department of the enterprise for five years. Information on the issuance of powers of attorney in the form of m-2 is not entered in the journal. To do this, accounting for the roots of forms is provided.