1c Zup personal data of employees. Registration of an employee for work

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Anna Kuptsova

Another holiday has arrived. The management thought about gifts for the children of the company's employees. In this regard, it is necessary to provide a list containing the names of employees who have children. And let's complicate the task a little more by limiting the age of children - up to 12 years.

In this article, we will look at how to automatically generate such a list in the 1C: Payroll and Human Resources program.

In order to generate this report in the card of an individual, the reference book " Individuals”, on the “Personal data” tab, in the “Family” tabular section, data on the relatives of the employee of the organization should be entered:

Fill in the fields:

Through the report menu “Report variant settings”, select the “Structure settings” menu.

In the opened window “Configuring the structure of the report “Lists of employees of the organization (Organization relatives)”, in the tabular section “Available fields” we find:

We drag these fields to the “Selection, sorting and parameters” tab in the “Selection” tabular section using the “Add field” button.

For the "Age of relative" field, set the "Comparison type" - Less than or equal, "Value" - 12. For the "Degree of relationship" field, set the "Comparison type" - In the list, "Value" - Son, Daughter, And press the button "Generate ". As a result, we get the following report:

Thus, we can automatically generate a list of employees who have children under 12 years of age.

Similarly, you can build reports containing a list of employees who own English language those who are registered with the military, who have academic degrees, etc.

Question As in "1C: Salary and personnel management" ed. 2.5 get a report with a list of employees by departments with the output of salaries.
Answer When you start the database in 1C:Enterprise mode, a "desktop" opens, which contains several tabs. Look at it carefully. It contains various bookmarks.
Go to the HR tab.
In the "Reports" section of this tab, click on the "Lists of employees" link. A blank report form will open, with "Report Options" listed at the top.
Select the "Employee List" option.
Just below the report options, find the inscription "Settings". Activate them. In this case, the report window will be vertically divided into two parts - on the right side and "Settings" will be opened. We are interested in the wrench at the very bottom of the settings window - "Setting report options".
Click on it and select the line "Setting the structure." The "Report structure setup..." window will open.
On the "Report Structure" tab of this window, in the "Report Columns" section, click on the "Add Field" button - a row will be added. In this line, click on the button with three dots - the "Field Selection" window will open. Click on the plus sign opposite the line "Employee" - the tree will open.
In this tree, find the line "Employment contract: Tariff rate". This will be the salary. Add this line with a double click and click on the "Generate" button. All. The report has been generated.

To remember the report setting, in the same place, next to the “wrench”, find the “floppy disk” icon (if you hover over it with the mouse, the inscription “Save report version” will appear). Click on it, select the option "Save option as ...". The "Save Report Variant" window opens. Write a new name, for example, "List of employees with salaries" and click on "Save". Everything, the setting is saved.

To use this setting next time, click on the “opening folder” icon (next to the same “wrench”) and select the desired setting.

To make this setting available to other users, go to the settings directory: menu "Operations - Directory - Saved settings".
Look in this directory for the setting you just saved (it's best to give the setting a unique name). Click on the green pencil icon - "edit". The "Report Variant: (... name of your setting)" form will open. Click on the "Add" button and select either "User Group" - "All Users" if you want to make the setting available to everyone, or a specific user, or create your own user group. At the same time, by ticking the "Right to change" for someone or for everyone, you can close the possibility of changing the setting - so that your setting is not accidentally spoiled.

It should be noted that in 1C Accounting 8.3 there are two ways to maintain personnel records: full and simplified. The simplified version does not make it possible to create personnel documents, orders are printed directly from the employee's card.

To enable the possibility of maintaining full personnel records, we will perform a special setting of the 1C 8.3 program: section Payroll and Human Resources - Payroll Setup:

Personnel accounting - the Full checkbox:

The necessary settings have been made, we will consider the procedure for hiring an employee in the 1C Accounting 8.3 program for the main position and part-time.

Hiring an employee for the main job

In order to hire an employee in 1C Accounting 8.3, go to the section: Salary and Personnel - Hiring:

We press the button Create:

We fill in the basic data in the document:

• In field Subdivision – department of the organization where the employee will work:

• In field Job title- the position of the hired employee. If it is not in the drop-down list of positions, then click the button More - Create start a new one:

Adding a new post:

• In field Employee – an employee of an organization hired according to an employment contract. By button Create enter in the directory of a new employee:

We fill in the necessary data: full name, date of birth, SNILS and TIN:

Fill in the remaining fields:

• Date of receipt;
• Type of employment- the main place of work.

By button Add we indicate the type of accrual and the amount of wages, as well as the conditions for the payment of the advance. There are two of them in the 1C Accounting 8.3 program: a fixed amount and a percentage of the tariff:

We post the document and proceed to print the document Admission order in the form T-1 in 1C 8.3:

The printed form can be edited and entered manually. For example, the probationary period and the number of the employment contract:

How to arrange in 1C 8.2 (8.3) the reception of a “new” old employee, when the same employee first leaves and then is hired again in the same year, see our video lesson:

Hiring an employee for an internal part-time job

We will issue in the program 1C Accounting 8.3 the admission of an internal part-time employee. Note that one individual can conclude several employment contracts with the organization at once. In this case, in order to correctly fill out personalized reporting and personal income tax certificates, we do not duplicate an individual, but for each labor contract in 1C Accounting 8.3 we start a new employee. Since the individual is already working in the organization, the 1C 8.3 program reports that a person with a similar name has been found. We press the button Yes, that's who I need and personal data will be filled in automatically:

Choose the type of employment – Internal Compatibility:

By analogy, we reflect the type of accrual, the amount of wages and draw up a document:

Consider the main personnel reports in 1C 8.3 Accounting, with which you can view and print information about employees, section Payroll and Human Resources - Human Resources Reports:

• Personal data of employees;
• Staff members;
• Personal cards (T-2):

In more detail, the features of personnel records, payroll, taxes and contributions in 1C 8.3 are discussed in the module. For more information about the course, see the following video:

We also recommend watching our seminar on accounting foreign employees. The legislation on foreign labor force changed dramatically in 2015. The changes affected all groups foreign citizens, but the main category of changes concerns visa-free foreigners. See below for details.

In this article, we will look at step by step instructions on hiring an employee in 1C Accounting 8.3.

Before proceeding not only to reflection in the 1C program: Accounting for hiring an employee, but also to other main personnel documents, you need to make some settings of the program.

Go to the "Administration" section and select "Accounting Settings".

In order for us to use the main personnel documents in 1C, it is enough to include only two add-ons.

The first one is located in the "General Settings" section. We will point out that accounting for the costs of wages, as well as the personnel records we need should be kept in this program. Below, in the "Personnel Accounting" section, set the moisture to the "Full" item. This add-on will give us access to basic personnel documents, including hiring employees.

Registration of an employee for work

Creating a new employee

In the 1C: Accounting program, as well as in 1C: ZUP, there are two directories: Employees and Individuals. One person can have as many employees as there are jobs at a given enterprise, for example, the main place of work, part-time work, a GPC agreement.

There must be only one individual. It is unacceptable to duplicate entries in this directory, since it is for the entries in it that employees are charged with personal income tax.

Hiring an employee

Go to the "Salary and Human Resources" section and select "Recruitment". If you do not have this item, then return one step above to the initial setup of the program.

In the header of the new document you created, you need to indicate the unit, position and organization where you are hiring an employee. The employee you created earlier is also indicated here.

The default date of receipt is the current date, but we can edit this parameter. Probation in months can be configured in the corresponding field. Next, you need to specify the type of employment, which is selected from the drop-down list and is limited to four points.

Now it remains only to fill out the conditions of employment. In the tabular part with accruals, you can specify several types of accruals at once, for example, salary, bonus, etc. In our example, we set the employee only for the AUP salary in the amount of 30,000 rubles.

The procedure for calculating the advance payment is indicated below: a fixed amount, or a percentage of the tariff. You can enter any text in the "Conditions of acceptance" field.

This document will come into force after the completion, we will make movements in the relevant information registers.

See also the video instruction on registering an employee in the state: