Information entered into the unified register of legal entities. Unified State Register. What data is entered into the register

With the development of commercial activity, the number of entrepreneurs is growing steadily. To record the organizations they created, the Unified State Register of Legal Entities was created. The short name of the resulting database is the Unified State Register of Legal Entities. The register is a listing of all officially registered companies in the country and contains extensive information about each of them.

What is subject to registration with the Federal Tax Service

The Unified State Register of Legal Entities has existed in the Russian Federation since 2002. From now on, each organization must be included in the general database where accounting of legal entities operating in Russia.

Information about the company is entered into the state register in accordance with the approved form, so there are a number of mandatory points:

1. Name of company. The full name (with abbreviations) and abbreviated name must be indicated. If the name contains foreign words, it is necessary to write them both in their original form and in Russian letters. The company name must also be present if it differs from the legal name of the company.
2. Legal status of the organization. Information is required about the organizational and legal form of ownership: OJSC, LLC, CJSC, PJSC, JSC, cooperative, non-profit, unitary enterprise, partnership, etc.
3. Date and method of establishment of the enterprise. A company may start from scratch, or it may be the result of a reorganization.
4. Information about the founders, shareholders and owners of the legal entity. The names, passport details and tax identification number of all company participants, managers (Director or General Director), owners and other persons who have the permanent right to sign and manage the company are registered.
5. Authorized capital. The register contains information about the size of the authorized capital of the organization, what it consists of (authorized fund, shares, equity capital, reserve capital, etc.) and what part of it is contributed by each participant.
6. Constituent documents. It is indicated on the basis of which documents the company exists. Most often this is the Charter. This is where most of the information about a legal entity comes from. To be included in the register, originals or certified copies of these documents must be attached.
7. Legal address of the organization.
8. Information about the company's offices, representative offices and branches carrying out the main activities of the organization (as a rule, they are mentioned in the Charter).
9. TIN of a legal entity and OKVED codes. When entering an organization into the Unified State Register of Legal Entities, it is necessary to indicate the areas of economic activity that make up the work of the enterprise. Engaging in unregistered activities is illegal.
10. Information about available licenses. If a company is engaged in activities that can only be carried out with an appropriate license, it must be noted in the register.
11. Information on registration of an organization with the Pension Fund of Russia and the Social Insurance Fund.

Entering information about legal entities is carried out by the tax authorities at the place of registration of the company. Entries in the Unified State Register of Legal Entities on the creation of an organization are assigned a main state registration number ().

If the company has existed longer than since July 1, 2002, or is located in the territory of the Republic of Crimea, or in the city of Sevastopol, and was created before the inclusion of these territories in the Russian Federation, then the main registration number will be any first entry in the Unified State Register of Legal Entities. This number is subsequently considered one of the main details of the organization and is indicated in all necessary documents.

All subsequent entries are entered into the register in chronological order and also receive their own registration number (GRN). When changes are made, the main number does not change. At the same time, the OGRN is displayed in the records of changes and in the documents confirming this.

There are several cases in which it is necessary to enter information into the Unified State Register of Legal Entities:

1. Initial registration of an organization.
2. Making changes to an existing company.
3. Indication of information about the termination of the activities of the legal entity.

For the initial registration of an organization in the Unified State Register, the following documents must be provided to the Federal Tax Service:

1. , where all the required information is provided.
2. Identification documents of persons, information about which will be indicated in the database.
3. Constituent documents.
4. Receipt for payment of state duty.

Particular attention should be paid to filling out the application. In order to save time and effort, it is important to avoid mistakes; correcting them will require additional requests to the Federal Tax Service.

Changes can be made in two ways: exclusion of outdated data and their complete replacement with new or partial change of information. In both cases, registration will require a corresponding application from a representative of the legal entity.

If the organization has ceased to exist, data is also entered into the Unified State Register of Legal Entities. In this situation, information about the legal entity is not deleted from the database; it still remains available, but includes a mark about the end of activity.

The Unified State Register of Legal Entities is maintained on electronic and paper media. The electronic version allows register data to be taken into account by other federal information networks. Documents submitted to the tax authorities during registration are stored on paper in accordance with established regulations. They serve as confirmation of the information contained in the electronic database; in case of discrepancies in information, priority is given to those displayed in paper version.

Unified State Register of Legal Entities Certificate

After completing the registration procedure in the Unified State Register of Legal Entities, the organization receives a Certificate of entry into the Unified State Register of Legal Entities. This is a paper document printed on stamp paper, the OGRN is written on it and the date of the last change made is indicated. That is, after the expiration of time, one legal entity may have several certificates, but the main number in them will be one.

In the future, this document is needed by the organization to interact with other companies; it is included in the package of basic documents of a legal entity along with the Taxpayer Identification Number, Charter, etc.

Decoding the number

The number indicated on the certificate consists of 13 characters, and this is not a random set of numbers. Each combination has its own meaning.

• 1st character— sign that the record is assigned to the OGRN - “1”, “5”, to the State Register - “2”, “6”, “7”, “8”, “9”;
• 2nd and 3rd signs— indicate the year the entry was made (its last two digits);
• 4th and 5th signs- indicate a subject of the Russian Federation;
• from 6th to 12th sign— number of the entry recorded in the Unified State Register of Legal Entities during the year;
• 13th sign- a check digit, which is calculated by dividing the number obtained from the remaining 12 digits by “11” (an integer from “1” to “9” is taken).

Access to information and its verification

The Unified State Register of Legal Entities contains personal information about the organization, therefore, for security reasons, the information is not available in full and not under the same conditions. Unlimited and free access to register data is available only to special bodies ensuring the legality of companies’ activities, namely:

1. Federal Tax Service of the Russian Federation.
2. Ministry of Justice of the Russian Federation.
3. Federal executive authorities of the Russian Federation (Ministry of Internal Affairs, FSB, etc.).
4. Central Bank of the Russian Federation.

Access to some bank details of legal entities and private information about founders and owners is open only to specific employees of the listed organizations and with appropriate permission.

In general, data from the registry, the disclosure of which does not threaten any consequences, can be obtained by any user. To do this, you must make a written request to the Federal Tax Service or use the electronic database.

To check the information, just download the electronic version. Currently, the service of open access to the registry is provided by many different Internet services, but for a certain fee.

Recently, you can get an extract from the Unified State Register of Legal Entities or copies of attached documents in electronic form on the Federal Tax Service website nalog.ru. This service is provided free of charge. The software uploads a file in pdf format, which contains all the information on the selected organization, including changes made, however, as users note, this does not yet work for all legal entities. To avoid receiving insufficiently up-to-date information, it is better to additionally use other services of the Federal Tax Service.

How to order an extract from the Unified State Register of Legal Entities - in this video.

Why do you need an extract?

The unified register exists not only to record the formation, liquidation of an enterprise and changes occurring in it. The data stored in it is often needed in various situations. Then interested companies or individuals turn to an extract from the Unified State Register of Legal Entities, which is formed on the basis of all entered data about the organization at the time of the request.

Here are the cases in which it may be needed:

1. For notarization of documents relating to the activities of the organization. The extract shows whether the manager or another representative has the same powers.
2. To interact with other organizations. This is how companies, before starting to work together, check a future partner or counterparty, check the address, authorized capital, field of activity, legal status and current state of the enterprise (whether it is fictitious or in the process of liquidation).
3. For working with banks. When opening a current account, an extract from the Unified State Register of Legal Entities is a mandatory document. Based on it, a conclusion is made about the reliability of the information reported by the company.
4. To participate in auctions, trades and tenders. In these cases, confirmed information about the legal entity submitting the application is also necessary, since in order to obtain an order, unscrupulous organizations may try to distort information.
5. To conclude contracts related to real estate.
6. Also, Unified State Register of Legal Entities data is used when formation of the tax base.

Features of receiving

The method of obtaining an extract from the Unified State Register of Legal Entities determines its type and scope of application:

1. Unofficial(taken from Internet resources) - serves as a source of information, but is not presented at the place of request as a supporting document.
2. Official(formed directly by the Federal Tax Service) is a certified document that has legal force.

If you need an official document from the tax office, certified by a signature and official seal, electronic uploading will not be enough; you must make a request to the territorial bodies of the Federal Tax Service. To do this, an application is written in a special form, on its basis the tax service generates an extract from the Unified State Register of Legal Entities, certifies it and provides it to the applicant.

For a person representing the organization itself, the document is prepared free of charge within 5 working days. When contacting a third-party employee, a fee of 200 rubles is charged. If an extract is needed urgently, the corresponding note is indicated in the application for an extract from the Unified State Register of Legal Entities. Then the document will be ready on the next business day, but the cost of the service will increase to 400 rubles.

Depending on the desired period for producing statements, they can be divided into 2 types:

• regular (within 5 days);
• urgent (1 business day).

The finished extract must be dated and issued in two copies, one of which remains in the tax office, and the second in the hands of the applicant.

What changes are subject to registration?

During the existence of a legal entity, many characteristics may change. There are circumstances, changes in which must be reflected in the Unified State Register:

• changing the name of a legal entity;
• change in company management;
• new passport details of the manager;
• replacement of founders or another number of them;
• another legal address of the company;
• change in the size or redistribution between the founders of the organization’s authorized capital;
• change or addition of the company’s areas of activity;
• updating of some other significant provisions of the Charter.

How to register

To register the listed changes in the Unified State Register of Legal Entities, you need to contact the Federal Tax Service at the place of registration with an application. It must be filled out according to a unified form or P13001 (depending on the reason), have the signature of the head of the organization and be certified by a notary.

The application must be accompanied by identification documents, the founders’ decision to make changes and a new version of the Charter in two copies (or another statement of the changes).

If a legal entity changes its director, applications must be filled out on behalf of the new director, and his signature must appear everywhere.

Plus, a receipt for payment of the state duty should be added to these documents. The cost of state duty for making changes to the Unified State Register of Legal Entities is 800 rubles.

Deadlines for depositing

According to the current legislation, the deadlines for making changes by tax authorities are determined. After 5 working days, the tax office is obliged to provide completed documents. There are time limits for the organizations themselves.

No more than 3 days must pass from the moment the decision on changes is officially registered, otherwise a fine of 5,000 rubles will be imposed.

The request for amendments may not be made by the head of the organization himself; his presence will only be required when visiting a notary. An authorized representative of the company can contact the tax office; it is enough to draw up a power of attorney for him; it will also be used when accepting a package of documents.

When registering changes in the register, the applicant is provided with a Record Sheet. This is a government-issued document filled out according to form P50007. It is an official confirmation of changes made to a specific legal entity. Unlike an extract, the Entry Sheet contains information only about the changes being recorded, and not about the entire company.

Reasons and consequences of exclusion from the register

When a legal entity is liquidated, it is excluded from the Unified State Register of Legal Entities. An organization can be liquidated in two cases:

• voluntarily- on the initiative of the founders themselves;
• forcibly- by decision of the court or the Federal Tax Service.

When the liquidation of an enterprise is carried out by one’s own decision, it is necessary to notify the tax office about this by submitting a corresponding application.

Tax authorities can initiate exclusion of a company from the Unified State Register of Legal Entities if the organization does not report to the tax office within 1 year or if the company does not have a single transaction on its current account in at least one bank for a whole year.

After exclusion from the Unified Register, the organization ceases to be among the operating ones. If the liquidation was forced and as a result of legal proceedings the company was allowed to operate, restoration to the Unified State Register of Legal Entities is possible. In case of voluntary cessation of activity, the process is irreversible. As a result, information about the legal entity remains available, but information about the company will contain a record of the termination of the organization’s activities.

Find out how to get an official extract from the Unified State Register of Legal Entities or Unified State Register of Individual Entrepreneurs in this video.

The register of registration of legal entities is a unified federal information resource containing information about all legal entities that have operated and are operating in Russia. We will tell you what information is contained in the registry and where to get it in this article.

Maintaining registers of the Unified State Register of Legal Entities and Unified State Register of Individual Entrepreneurs

The Unified State Register of Legal Entities is maintained by the Federal Tax Service of the Russian Federation (Clause 1, Article 4 of the Law “On State Registration of Legal Entities and Individual Entrepreneurs” dated 08.08.2001 No. 129-FZ, hereinafter referred to as Law No. 129, Clause 1 of the procedure, approved. by order of the Ministry of Finance of Russia dated October 30, 2017 No. 165n).

The information contained in these registers is provided upon request of any person for a fee in the form of an extract from the register and copies of documents. For more information on how to obtain such information, see the articles of the Unified State Register of Legal Entities - checking the counterparty by TIN and obtaining an extract and Information on state registration of legal entities.

The information in these registers is publicly available (except for personal data, passport details and residential addresses, individuals - directors and founders) and is updated daily.

The entry of information and any changes into the registers is carried out by the tax authority only on the basis of an application with attached documents on behalf of the head of the company or one of the founders authorized to enter such information, or, accordingly, from an individual entrepreneur.

Unified State Register of Legal Entities (USRLE)

The Unified State Register of Legal Entities contains the following information (Clause 1, Article 5 of Law No. 129):

1. Status of legal entities:
   • active;
   • liquidated;
   • in the stage of reorganization, liquidation, bankruptcy;
   • excluded from the register by decision of the registration authority.
2. The date of creation and the date of each change of the most important information entered into the Unified State Register of Legal Entities.
3. Organizational and legal form.
4. Address and name of the body that registered the enterprise.
5. Location and address.
6. Amount of authorized capital.
7. Personal data of the director and founders.
8. The size of the shares of the founders, if it is an LLC, or shares, if it is a cooperative, or the details of the registrar, if it is a joint-stock company.
9. Activities.
10. Types, number of licenses, as well as other documents for carrying out certain types of work.
11. Data on branches and representative offices, etc.

Registration of legal entities and individual entrepreneurs

Registration in the Unified State Register of Legal Entities is carried out on the basis of an application and documents attached to it (confirming the facts specified in the application). Thus, registration of a legal entity being created is carried out on the basis of a decision on establishment (see Article 50.1 of the Civil Code of the Russian Federation). In addition, it is necessary to submit documents such as the charter of the newly formed organization (if it is not governed by the law with a standard document) and a receipt/payment order for payment of the state fee (Article 12 of Law No. 129).

See how to draw up a decision on the establishment in the article Drawing up minutes of the meeting of founders on the creation of an LLC.

If a legal entity arose through reorganization, a more complex set of documents will be required (see Article 14 of Law No. 129). We discussed this method of creating a legal entity in the article Reorganization of a legal entity in the form of a spin-off.

Registration of a citizen as a business entity is not at all difficult. It is only necessary to attach to the application of the future entrepreneur:

• a copy of a passport or other identification document, as well as a document on registration at the place of residence/stay, if such data is not contained in the passport;
• receipt of payment of state duty.

For certain types of activities (for example, education, medicine, social services), you will also need a certificate of no criminal record or a special permit from the commission for minors.

The procedure for submitting documents for registration can be studied in Art. 9 of Law No. 129.

Registers of state registration of legal entities and individual entrepreneurs are maintained at the federal level and are publicly available. Maintaining registers, as well as making changes to them, is entrusted to the bodies of the Federal Tax Service of Russia. The procedure for these actions is regulated in detail by Law No. 129 and acts of the Ministry of Finance of Russia and the Federal Tax Service.

The Unified State Register of Legal Entities (USRLE) is a federal database of information about legal entities that carry out business activities on the territory of the Russian Federation.

Entries are made in the register about the registration of a legal entity upon creation, reorganization or change of details, as well as about its liquidation.

The body responsible for maintaining the unified register: the Federal Tax Service of Russia through its territorial bodies.

Entries in the Unified State Register of Legal Entities are made in chronological order, starting with the entry on the creation of the organization. In this case, the number of the initial entry in the register is the main state registration number (OGRN). To assign a OGRN, a legal entity must provide a set of original or notarized copies of constituent documents. The remaining records that characterize changes in details, constituent documents or personal data of officials of a legal entity are assigned state registration numbers (SRN).

Based on Article 333.33 of the Tax Code of the Russian Federation, for the assignment of a OGRN, a legal entity must pay a state fee in the amount of 4,000 rubles. For making changes to the register or liquidation of a legal entity, the state duty is 20 percent of the state duty.

The list of information contained in the unified state register is prescribed in Art. 5 of Federal Law No. 129-FZ of 08.08.2001. “On state registration of legal entities and individual entrepreneurs.”

The information and documents contained in the Unified State Register of Legal Entities are of a public nature, with the exception of some personal data about individuals. In fact, any interested party can request information from the register. The request must be submitted in writing. In response to this request, the person will be provided with the following information:

• extracts from the state register;
• copies of the document (documents) contained in the state register;
• certificates confirming the absence of the requested information.

If information about an organization is requested by the organization itself or any government body, then an extract, as well as copies of documents, are provided free of charge, if by any other person - on a paid basis.

Fee for providing information from the Unified State Register of Legal Entities:

• 200 rubles for providing information about a specific legal entity on a routine basis;
• 400 rubles for providing information about a specific legal entity in an expedited manner;
• 50,000 rubles for a one-time provision of the complete register in electronic form (5,000 rubles for

  providing updated information);

• 150,000 rubles for annual maintenance of the workplace with the provision of a complete register.

The Registration Law provided for the maintenance of a state register of legal entities containing information on the creation, reorganization and liquidation of legal entities and relevant documents. The maintenance of a register of legal entities was provided for in Article 34 of the Law “On Enterprises and Entrepreneurial Activities” (state registration data of an enterprise is reported within a month by the Council , who registered the enterprise, to the Ministry of Finance of the RSFSR for inclusion in the State Register). However, in practice, this rule was not followed and there was no unified state register. The maintenance of the State Register is carried out by the registering authority (Ministry of Taxes of the Russian Federation) in the manner established by the Government of the Russian Federation Rules for maintaining the Unified State Register of Legal Entities and the provision of information contained in it (approved by the Decree of the Government of the Russian Federation dated June 19, 2002 N 438). The owner of the state register is the Russian Federation. The rights of the owner on behalf of the Russian Federation in relation to the state register are exercised within the framework of its competence by the Government of the Russian Federation.

The Unified State Register is an information bank of data on all registered legal entities. As of April 28, 2003, the state register contains 2289.4 thousand records, including:

• - on previously registered legal entities that submitted information in accordance with Article 26 of the Federal Law “On State Registration of Legal Entities” - 1642.0 thousand;
• - on state registration of legal entities upon their creation - 241.1 thousand;
• - on amendments to the Unified State Register of Legal Entities - 301.5 thousand; on liquidation of legal entities - 87.6 thousand // PRESS RELEASE
• - on the creation of a system of state registration of legal entities on the basis of the Unified State Register of Legal Entities. An integral part of it are the registration files of each registered legal entity, as well as books of documents.

The Unified State Register includes registration records of created, reorganized and liquidated legal entities. Registration files are formed for each registered legal entity and contain all the documents submitted during registration. Account books and registration files are stored indefinitely and are not subject to destruction. It is from the moment an entry is made in the register that a legal entity is considered created, reorganized or liquidated.

The unity and comparability of information contained in the register is ensured by observing the unity of principles, methods and forms of maintaining the Unified State Register.

The Unified State Register is a federal information resource and is maintained on paper and electronic media. Moreover, in the event of a discrepancy between records on paper and electronic media, records on paper have priority, unless a different procedure for maintaining the state register is established.

The Unified State Register contains the following information and documents about a legal entity:

• - full and (if available) abbreviated name, including corporate name, for commercial organizations in Russian;
• - organizational and legal form;
• - address (location) of the permanent executive body of the legal entity (in the absence of a permanent executive body of the legal entity - another body or person having the right to act on behalf of the legal entity without a power of attorney), at which communication with the legal entity is carried out;
• - method of formation of a legal entity (creation or reorganization);
• - information about the founders of the legal entity;
• - copies of the constituent documents of a legal entity;
• - information on legal succession - for legal entities created as a result of the reorganization of other legal entities, for legal entities whose constituent documents are amended in connection with the reorganization, as well as for legal entities that ceased their activities as a result of the reorganization;
• - the date of registration of changes made to the constituent documents of a legal entity, or in cases established by law, the date of receipt by the registering authority of notification of changes made to the constituent documents;
• - method of terminating the activities of a legal entity (through reorganization or liquidation);
• - the amount of authorized capital specified in the constituent documents of a commercial organization (share capital, authorized capital, share contributions or other);
• - last name, first name, patronymic and position of a person who has the right to act on behalf of a legal entity without a power of attorney, as well as passport data of such a person or data of other identification documents in accordance with the legislation of the Russian Federation, and taxpayer identification number, if available;
• - information about licenses obtained by a legal entity.

The information contained in the Unified State Register is retained even when changes are made. The register must store the entire volume of information about a legal entity for a period of time determined by the Government of the Russian Federation.

The basis for including information in the register are documents submitted by applicants during the state registration of legal entities and making changes to the state register.

Each entry is assigned a state registration number and the date of its entry into the state register is indicated for each entry. The Rules for maintaining the Unified State Register of Legal Entities and providing the information contained therein, which I mentioned earlier, introduce the so-called “main state registration number” (hereinafter referred to as OGRN), i.e. the number of the record on the creation of a legal entity after July 1, 2002 or the record number of the provision of information about a legal entity registered before July 1, 2002. OGRN, within the meaning of the Rules, essentially acts as a way of individualizing a legal entity, along with the individual taxpayer number (TIN ), which is assigned when it is registered for tax purposes. The OGRN must be indicated when performing any registration actions in relation to a specific legal entity. But, not only that, it must also be indicated “in all documents of the legal entity along with its name.” Ph.D. A. Ivanov http://www.civillaw.ru/ru/news/legalpersons_sublaws.shtml believes that “with the introduction of the OGRN, the Government of the Russian Federation clearly exceeded its powers. Neither the Civil Code nor the Law provide for any OGRN at all. Within the meaning of these laws, each time an application is made to the registration authority, such application is assigned an independent number. And nothing more! Issues of accounting for legal entities are a matter for the tax authorities. It would be unfair to impose corresponding public duties on legal entities.”

The obligation to include the OGRN in “all documents of a legal entity” looks especially odious, since “all documents” is an extremely vague concept. It can be used to place any paper that comes from a legal entity, including its contracts and even operating instructions for manufactured goods. “The consistent application of this rule in practice will entail losses for legal entities. But even if losses do not arise, there will be such a complication of the procedure for the activities of legal entities, which they wanted to get rid of when transferring their registration to the tax authorities" Ibid..

The law imposes an obligation on legal entities to notify the registration authority at their location about changes in the information listed above within three days from the date of change, with the exception of information about licenses received by a legal entity (information is provided by the licensing authorities themselves no later than five working days from the date making an appropriate decision).

The registration file of a legal entity contains all the documents provided for by the Law on State Registration of Legal Entities submitted to the registration authority.

Since the procedure for mandatory registration of legal entities existed even before the Registration Law came into force, it is necessary to note in the register legal entities registered before July 1, 2002. The law obliges authorized persons of a legal entity registered before the entry into force of this Federal Law, within six months from the date of entry into force of this Federal Law, to submit to the registration authority the information provided for in subparagraphs “a” - “d”, “k” of paragraph 1 of the article 5 of the registration law. This is a kind of “All-Russian census of legal entities.”

Any interested person can obtain information contained in the Unified State Register about any registered legal entity. The specified information is open and publicly available, with the exception of passport data of individuals and taxpayer identification numbers. Passport data of individuals and their taxpayer identification numbers can be provided exclusively at the request of government authorities in accordance with their competence.

• - extracts from the state register. If there is no information on a specific indicator, the word “no” is written;
• - copies of the document (documents) contained in the registration file of the legal entity;
• - certificates confirming the absence of the requested information. A certificate is issued if there is no information about a legal entity in the state register or if it is impossible to identify a specific legal entity.

The period for providing information about a specific legal entity contained in the state register cannot be more than five working days from the date of receipt of the corresponding request, unless otherwise established by federal laws. Urgent provision of information contained in the state register is carried out no later than the working day following the day the corresponding request is received.

The law establishes that refusal to provide information contained in the Unified State Register is not allowed. Moreover, an illegal refusal to provide or untimely provision of information contained in the unified state register of legal entities to persons interested in receiving such information entails, in accordance with Article 14.25 of the Code of Administrative Offenses of the Russian Federation, Code of the Russian Federation on Administrative Offenses N 195-FZ, the imposition of an administrative fine on officials of bodies carrying out state registration of legal entities in the amount of 10 to 20 minimum wages.

The provision of information contained in the Unified State Register is carried out for a fee, unless otherwise established by federal laws. The fee for providing information is two times the minimum wage established by law for each of the above documents. The fee for urgent provision of information is four times the minimum wage for each specified document.

In cases and in the manner established by federal laws and regulatory legal acts of the Government of the Russian Federation, the registering authority provides free of charge the information contained in the Unified State Register at the request of public authorities, including law enforcement agencies and courts in pending cases, local government bodies, as well as other persons determined by federal laws. The above rules established that information is provided upon request free of charge:

• a) government bodies, including law enforcement agencies and courts on pending cases, local government bodies, bodies of state extra-budgetary funds, as well as other persons determined by federal laws - in cases and in the manner established by federal laws and regulations legal acts of the Government of the Russian Federation;
• b) to a legal entity about it - once a year in one copy in the form of an extract from the state register.

In order to ensure openness and public accessibility of information contained in the state register, the Ministry of the Russian Federation for Taxes and Duties was ordered to clause 2 of the Decree of the Government of the Russian Federation dated June 19, 2002 N 438 “On the Unified State Register of Legal Entities” to ensure the preparation for publication and publication of information, contained in the Unified State Register of Legal Entities, according to the following indicators: full name of the legal entity, state registration number of the entry and the date of its entry into the Unified State Register of Legal Entities, name and address of the registration authority that carried out the state registration of the legal entity. In fulfillment of this responsibility, the Ministry of Taxes of the Russian Federation issued an order Order of the Ministry of Taxes of the Russian Federation dated August 13, 2002 N BG-3-09/431 “On ensuring the preparation for publication and publication of information contained in the Unified State Register of Legal Entities.” It was explained that information from the state register intended for publication can be published in the form of separate brochures or printed in publications of regional and local press bodies on the basis of agreements on information interaction, and must also be posted on stands in the territorial bodies of the Ministry of Taxes of Russia.

In addition, paragraph 4 of the mentioned Order of the Ministry of Taxes of Russia dated August 13, 2002 No. BG-3-09/431 established that in order to ensure openness and public accessibility of information contained in the state register, the information specified in paragraph 1 of the said Order must be posted on the websites of the departments of the Ministry of Taxes of Russia of Russia by constituent entities of the Russian Federation on the Internet. The specified information must be updated at least once a month based on data on state registration of legal entities and amendments to the state register in the jurisdictional territory. Information about territorial tax authorities that carry out state registration of legal entities (hereinafter referred to as registration authorities) on the territory of the corresponding constituent entity of the Russian Federation is posted on the Internet sites of the Department of Tax Administration of Russia for the constituent entities of the Russian Federation on the Internet, and is also published in the media. The specified information contains the name of the registering authorities, their postal addresses and email addresses, telephone numbers of the “hotline”, names and codes of the territories according to OKATO, assigned to the responsibility of a specific registration authority. In addition, the specified information includes the information necessary to fill in the details of payment documents when paying the state fee for state registration of legal entities, as well as when paying a fee for providing information contained in the Unified State Register of Legal Entities. The addresses of the Internet sites of the Ministry of Taxes of Russia for the constituent entities of the Russian Federation are posted on the website of the Ministry of Taxes of Russia in the section “Territorial tax authorities”.

Each company must operate officially, which requires proper registration. Information about OKVED codes, legal address and other characteristics of the organization is entered into a special register called the Unified State Register of Legal Entities. What is it - Unified State Register of Legal Entities (USRLE)? This register is represented by a large database containing information about all companies.

Concept and purpose of the Unified State Register of Legal Entities

It contains numerous information about all companies represented by legal entities that officially operate on the territory of the Russian Federation.

The Federal Tax Service is responsible for maintaining this register, namely various divisions of the service. All data in the Unified State Register of Legal Entities is entered on the basis of company registration documents, and they are important for creating a tax base and accounting for companies.

It is important to know not only what the Unified State Register of Legal Entities is, but also what this register is intended for. Using the data contained in it, various actions can be performed:

• opening a bank account by companies;
• notarization of various documentation;
• carrying out various transactions with real estate;
• participation in auctions and tenders;
• checking potential counterparties;
• change in the scope of activity.

All of the above operations are performed only when studying an extract from the Unified State Register of Legal Entities. Some data is publicly available, while others are hidden, so the statements themselves are presented in several forms. Confidential information is provided exclusively to the representative of the company about which information is needed.

What data is entered into the register?

Information from the Unified State Register of Legal Entities is considered the most significant and important for each company. All changes in the functioning of any company must be promptly entered into this register, and only three days are allocated for this, otherwise significant penalties may be applied to the enterprise.

Unified State Register of Legal Entities - what is it? This is a register containing information about each company:

• which must be complete, abbreviated and branded;
• legal form of the enterprise;
• legal address;
• information about all founders, namely their full names, passport details and places of permanent registration;
• copies of constituent documentation certified by a notary;
• dates when any changes were made to the constituent papers;
• method of creating a legal entity, since a company can open from scratch or appear as a result of reorganization;
• the date and reasons for the termination of the company, for which the liquidation or reorganization procedure is being carried out;
• size and form of authorized capital;
• information about all licenses;
• information about an individual who has the authority to act on behalf of the company;
• information about open branches and divisions;
• TIN of the legal entity;
• OKVED codes, on the basis of which a company can engage in one or another type of activity;
• bank account details.

Information is provided in special extracts from the Unified State Register of Legal Entities. They are presented in several forms, and confidential information, for example, bank details or passport data, is provided only if it is requested by the company itself, and not by third parties.

When is information entered into the register?

An entry in the Unified State Register of Legal Entities is made in different situations:

• opening a company, its reorganization or liquidation;
• registration of constituent documentation or making significant adjustments to it;
• data about the company becomes outdated and requires updating.

Each company is obliged to inform the Federal Tax Service about any adjustments that are made to its constituent documents so that changes are entered into the Unified State Register of Legal Entities in a timely manner.

How is data entered into the Unified State Register of Legal Entities?

Information is entered into this register according to certain rules. It exists in electronic and paper form, and if it turns out that the information in these documents differs, then the electronic version has an advantage.

The information contained in the register is open and accessible to each applicant. Only personal information about individuals is hidden, namely their places of residence, telephone numbers or passport details.

All information is added to the register chronologically, and each entry is assigned a registration number. The first entry about each company is represented by the number it receives upon registration.

How to get an extract?

Each person can request an extract from the Unified State Register of Legal Entities, for which a written application is drawn up. Based on this document, the tax office must provide an extract within 5 days.

Information is issued from the Unified State Register of Legal Entities in different forms:

• standard statement;
• copies of the requested documents;
• certificates in the prescribed form, on the basis of which the applicant is notified that the requested information is not in the register.

If information is required by a representative of government agencies, a free extract from the Unified State Register of Legal Entities is provided by the tax inspectorate. A document is offered free of charge to a company that expects to receive information about itself. In all other cases, you will have to pay a state fee to obtain it.

Types of statements

You can get different types of statements from the Unified State Register of Legal Entities, and they differ from each other in what data they contain.

Type of extract	Its features
	This is the standard version of the document issued to applicants. Contains publicly available information. Any individual can request this extract.
Extended	Here you can find information about all participants of the legal entity. The document contains confidential information, namely the addresses and contact details of the founders. There will be no information here about the current accounts of a legal entity. Only a representative of the company itself can request an extract. Issued together with registration papers or when changes are made to the register.
Official	It is certified by the seal of the tax office and consists of several pages. The document is stitched and issued within 5 days. Contains basic information about the individual. It is possible to receive an urgent statement within one day for a fee.
Electronic	It includes only open data, is issued in a short period of time and is sent to the applicant’s email address.

The choice of a specific document depends on what information the applicant needs. If you need to urgently obtain information, you will have to pay a state fee for this. A free extract from the Unified State Register of Legal Entities is sent to the tax office upon receipt of the information by the company itself.

Why do you need an extract?

Firms request this document for various purposes. The human resources department can screen regular employees to ensure they are not working for competing organizations.

The owner of the company can prevent the takeover of the organization by other aggressive enterprises based on data from the register. The credit control service checks the company registration information. Business accounting can issue invoices correctly and verify registration information.

With the help of an extract, each person can verify the advisability of employment in a particular company.

What data is requested via the Internet?

The Federal Tax Service offers the opportunity, through its official website, to each person to obtain information from the Unified State Register of Legal Entities via the Internet. Data can be presented in two forms:

• an electronic certificate about a specific organization, which contains data on the company’s activities;
• an electronic certificate using the full name of a specific person to find out whether he is registered as an individual entrepreneur or the founder of a company.

Using the Internet, it is additionally possible to obtain information about possible counterparties and clients. To do this, you can obtain information about their registration documents, and this information is updated daily. You can even use an extract from the Unified State Register of Legal Entities to check the annual reports of a particular company.

Conclusion

Having understood what the Unified State Register of Legal Entities is, each company can take advantage of the opportunities offered by this register. It contains information about all enterprises that officially operate in the Russian Federation.

Data from this register is considered publicly available, so both legal entities and individuals can receive it. Third parties must pay a state fee to access information. Some data is confidential and is therefore provided only to government agencies or the companies themselves. There are several types of statements, so receiving a particular document depends on what information needs to be obtained. You should apply for documents to the Federal Tax Service branches of a specific region. To do this, you need to fill out an application and give the employees of the institution a passport or power of attorney from the company.